Executive Assistant, Distribution and Marketing - Parametric
Full Time
Minneapolis, MN
Posted
Job description
Executive Assistant, Distribution and Marketing - Parametric
Job Number:
3234397
POSTING DATE: Mar 28, 2023
PRIMARY LOCATION: Americas-United States of America-Minnesota-Minneapolis
EDUCATION LEVEL: Bachelor's Degree
JOB: Administrative Support
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Associate
DESCRIPTION
GENERAL DESCRIPTION
This position provides administrative and project management support to the Managing Director, Head of Client Development (HCD), as well as calendar, expense, and travel support to 1-2 directors on the HCD’s management team. In addition, this position serves as a contributing member to the Executive Management team and firm-wide events. This is a great opportunity for team/department contribution and role expansion for those looking for a dynamic, professional, fast-paced, and fun work environment.
PRIMARY RESPONSIBILITIES
Schedule and manage the day-to-day and long-term calendar for the HCD; Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests.
Organize on-site/off-site/virtual meetings and events across multiple time zones.
Update and maintain meeting notes; follow up on actions as needed.
Organize, compile, and store presentations and meeting materials.
Prepare and complete expense reports.
Arrange complex and detailed domestic and international travel plans, itineraries, and agendas.
Coordinate logistical details for conferences, which includes travel arrangements, registering speakers and attendees, and interfacing with location hosts at scheduled conferences.
Act as first point of contact among executives, employees, clients, and other external partners for questions related to the business unit; Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.
Provide back-up to the Executive Administration team for vacation/leave coverage, time-sensitive tasks, and/or projects.
Work with Manager and HCD to capture the evolving needs of the business unit and suggest possible solutions.
Other duties may be assigned to meet the business needs.
QUALIFICATIONS
JOB REQUIREMENTS
Bachelor’s Degree preferred
3+ years prior executive assistance experience; comparable experience encouraged to apply
1+ year customer service experience; comparable experience encouraged to apply
Must be able to work on-site in the office 2-3 days a week with flexibility based on ad-hoc business needs
Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, Teams and Outlook)
Comfortable working across multiple technology & communication platforms successfully (Microsoft Teams, Skype, Zoom, SharePoint, etc.). Ability to independently learn new technologies, and processes and navigate systems to solve problems.
Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
Excellent written and verbal communication
Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures
Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team.
Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances
Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
Successful candidates will bring enthusiasm, creativity, and humor to their work
Wage Transparency Statement
Salary range for the position: $70,000 - $150,000. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and 20 Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings
Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
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