PURPOSE OF POSITION:

The primary purpose of the Executive Assistant is to provide key administrative support to the College President, executives, and leadership team of deans/directors. The Executive Assistant will accomplish this goal by balancing multiple assignments and maintaining priorities in a fast paced and ever-changing environment. The Executive Assistant must provide professional, efficient, quality service (to a wide variety of constituents) at all times while maintaining the highest level of confidentiality.

RESPONSIBILITIES & EXPECTATIONS:

• Demonstrates and promotes the values of Aultman College, while working effectively with varied personalities and workstyles.
• Maintains an awareness of administrative activities, operations, and policies so as to accurately respond to inquiries.
• Creates documents and presentations ensuring proper spelling, grammar, and formatting.
• Drafts, reviews, and send communication on behalf of the President and other executives.
• Maintains and coordinates calendars of President and other executives.
• Coordinates college travel arrangements for college leadership when needed.
• Monitors and maintains external college email accounts.
• Establishes, maintains, and revises record keeping and filing systems (physical and digital). Classifies, sorts, and files records, correspondence, and other documents in an organized manner that permits easy retrieval.
• Plays an active role in human resource related processes including but not limited to hiring, onboarding, contracting, and related paperwork.
• Serves as the Board of Directors liaison in communication, meeting coordination, minute taking, and related activities as directed.
• Arranges meetings, conferences, luncheons, and appointments and performs other duties

related to administrative support.

• Organizes and executes events related to college leadership/strategy activities (e.g., hosting external partnerships/tours and campus visits)
• Continuously reviews, recommends, and implements improvement steps (challenging the status quo), as needed or directed.
• Seeks supervisory guidance/approval as appropriate.
• Practices ethical conduct and maintains the highest standards of confidentiality.
• Meets acceptable attendance and punctuality expectations (excluding FMLA).
• Maintains professional appearance and demeanor, representing the college leadership team, executives, and President in multiple and varied settings.

The above statements reflect the general duties considered necessary to describe the principal functions of the job and is not a detailed description of all the work requirements that may be inherent to this position.

QUALIFICATIONS:

• Education: Associate or Bachelor’s Degree preferred.
• Experience: Minimum of three years of administrative and/or customer service experience.

• Maintain confidentiality and establish trust.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Exceptional verbal and written communication skills
• Organized, efficient and able to multi-task.
• Ability to prioritize and to meet deadlines.
• Solid independent judgment and self-motivation.
• Editing and proofreading skills.
• Ability to cope with mental and emotional stress of the position.
• Flexible, dependable and of highest integrity.
• Excellent attendance and punctuality.

WORKING CONDITIONS:

• Office environment with moderate noise level.
• Frequent sitting, use of hands/fingers across keyboard or mouse, and long periods working at a computer.
• Occasionally walking, standing, twisting/turning and reaching upward or forward during workday.
• Works in well lighted, ventilated areas.
• Subject to frequent interruptions and changes in priority of duties throughout the day.
• May be required to use personal vehicle for tasks outside the organization, mileage will be reimbursed.
• Position is 40 hours per week depending on need (including partial remote work option), full benefit package available.