Job description

Additional Job Responsibilities:

• Performs complex administrative activities in close relationship to the day-to-day work of executive leadership.

This will require prioritizing and managing multiple tasks, often with short lead-time.

• Will support individuals from multi-functional areas, but normally works in a confidential and highly responsive

relationship with leadership.

• Complex calendar management, including schedule/coordinate of appointments/meetings and follow up on

delegated items including the coordination of conference rooms and making priority decisions to resolve
schedule conflicts.

• Make extensive and sometimes complex travel arrangements, including coordinating with other offices,

customers and locations.

• Prepare detailed, timely and accurate expense reports, following established policies and procedures.
• Monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports

and leadership engagement opportunities, and coordinating meetings.

• Organize and arrange event/vendor/Collins executive visits; ensures quality, assigns and directs building

management and office staff (reception, catering, events, security, tech/AV, cleaning etc).

• Secure conference rooms and supplies for visits and meetings, as needed.
• Ensure attendee list/visitor authorization forms are submitted to security.
• Interface between Collins management, building management, IT and office staff on all issues related to physical

office space as needed.

• Serve as main point of contact for executive visits / external meetings.
• Work efficiently in a fast-paced work environment, requiring quality work, flexibility and individual initiative, and

requires the ability to handle a variety of tasks quickly and efficiently.

• Interact with other administrative assistants collaboratively to share knowledge and schedule activities with

senior leadership across the business, including resolving schedule conflicts as executive calendars change.

• Other administrative tasks, as delegated and requested.

Preferred Skills/Experience:

• Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and all products.
• SAP, Concur, SharePoint experience.
• Strong background in customer service.
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively .
• Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments

simultaneously.

• Possess a high level of organization skills, with a strong focus on results and attention to detail.
• Excellent written and oral communication skills .
• Ability to work independently, think critically and provide proactive solutions with limited to no supervision.
• Event planning experience.
• Minimum of 5 years of experience supporting at the executive level.
• Familiarity of working across global locations and time zones is essential.
• Ability to work in high stress environment.

Ideal candidate:
Candidate will be able to handle and work well under high stress while adapting well to different personalities. Is flexible with schedule and has been in executive role supporting a Vice President or higher in an organization.
Candidate is experienced in calendar management, travel and expense and proficient in Microsoft 365, Share Point and Microsoft Teams.

Job Type: Full-time

Pay: $30.00 - $33.00 per hour

Schedule:

• Evening shift

Ability to commute/relocate:

• Binghamton, NY 13901: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

Speak with the employer
+91 7904675309

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