Job description
Posted
15-May-2023
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
New York City - New York - United States of America, Stamford - Connecticut - United States of America
JOB SUMMARY
The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
Creates, maintains, and/or updates databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
Serves as a liaison between executives, internal management, employees, clients, and visitors.
Reviews incoming correspondence via paper or email, leads initiatives to identify appropriate action required. Leads and monitors issues for appropriate follow up.
Plans, coordinates, and supports meetings and conferences. Arranges domestic and international travel.
Coordinates data from a variety of sources for use in reports and presentations; performs research and prepares information for special projects as assigned.
Assists with processing department data as it relates to budgets, accounts payable, and generating various queries and reports.
Administers the business unit record keeping system; updates publications; ensures that files are maintained in accordance with company policies and procedures; reviews requests for information and resolves appropriateness of release.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers.
QUALIFICATIONS
To perform this job successfully, an individual will perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of six years of related experience and/or training. Min of 2 yrs of supporting an executive level.
CERTIFICATES AND/OR LICENSES
None
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS AND/OR ABILITIES
Advanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company operations, policies, and procedures. Should have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and schedules. Errors in judgment may cause impact to co-workers and supervisor.
Join us! Why CBRE?
A culture of respect, integrity, service and excellence shapes our approach to every opportunity.
We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in!
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Executive Assistant position is $80,000 annually [or $38.47 per hour] and the maximum salary for the Executive Assistant position is $95,000 annually [or $45.68 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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