The Organization

North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults.

SCOPE - The Executive Administrative Assistant performs and provides support for Executive Director and Board of Trustees

THE POSITION AND JOB SUMMARY

• Responsible for maintaining the Executive Director’s calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existing events. Coordinates Executive Director’s travel and conference arrangements.
• Provides administrative support to the Board of Trustees, its committees, and support other such activities when requested. This function would require l weekly after-hours meetings and occasional overnight attendance.3. Acts as a liaison between the general public and the Executive Director by answering inquiries either orally or in writing on a variety of organizational activities; develops reports, graphs, databases; writes letters, memos, and e-mails as required. May perform confidential employee relation assignments.
• Manages department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members; designs, organizes and maintains the office recordkeeping system. Serves as a back-up to other Executive Administrative Assistants.
• Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Executive Director, which may include planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
• Provides reception duties, as needed.
• Performs other related duties as assigned.

Employment Standards

High school diploma; four or more years of experience or training; or equivalent combination of education and experience.

Skills and Abilities

• Clerical and administrative office practices and procedures
• Advanced computer skills in word, spreadsheets, and database management
• Interpersonal Skills to handle sensitive and confidential situations
• Intermediate knowledge of project management tools
• A solid grasp of English grammar, spelling and syntax
• Rapid and accurate typing
• Advanced user skills in Microsoft Office Suite
• Analytical skills
• Attention to detail
• Customer service
• Communicating complex policies and procedures
• Researching, compiling and preparing reports
• Work and project tracking;
• Working independently and cooperatively with a variety of in-house and contracted resources and representatives
• Working effectively with diverse groups of people
• Bilingual Spanish required

NLACRC Offers an Excellent Benefits Package:

We offer employees a variety of health and dental plans.

• Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs.
• Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents
• Pre-Tax Flexible Spending Account for eligible health care expenses
• Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
• No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
• No cost Vision plan for employees and eligible dependents
• Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees
• NLACRC offers two (2) deferred compensation plans - 457 and 403(b)
• Participate in the Public Service Loan Forgiveness program
• Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness and sabbatical time
• Holidays – NLACRC offers 13 paid holidays throughout the year
• Most positions are offered a hybrid – remote option

Professional Development Opportunities & Growth

NLACRC values the professional development of staff! Many Consumer Services Supervisors gain experience and enter into Manger or Director positions.

Diversity, Equity, and Inclusion

At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging.

Covid-19 Job Requirements

Upon job offer acceptance, candidates will be required to show proof of COVID-19 vaccination. A reasonable accommodation may be requested for an exemption from the COVID-19 vaccination requirement.

Compensation

This position is non-exempt. Regular Salary: $26.42 - $36.51 per hour, plus $69.24 per pay period for bilingual services.

NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.