Job description

You're reading this because lately, you've been thinking "I really want to work with C level executives at a high growth B2B SaaS company AND I want a role that challenges my organization and time management skills in a fast paced environment!”

If that’s you, you can just go ahead and close your search. This is that role!

If I had to sum YOU up, I'd say you’re the type of person who jumps in with both feet when it comes to organizing! You thrive on managing multiple demands in a fast-paced environment and you can work with anyone. You probably thrive on juggling multiple tasks and seamlessly complete them without sweat. You find pride is being two steps ahead in anticipating needs and tasks.

If yes, then read on! You can navigate different personalities and don’t shy away from conversations with new people. Emails and phone calls are your bread and butter. File and document management? No problem! Need something researched, you’ll complete it without hesitation! But most of all, your friends and family would describe you as trustworthy, loyal, and dedicated.

If you want to help support the growth of a multifacet sales and marketing company that helps different businesses dominate their market, be it through selling a product, generating leads for your business, or brand recognition, then you’ve found the right place! We’re always looking for incredible people to join our team.

What you'll do:

• Act as the administrative point of contact between CEO and internal/external clients.
• Undertake tasks like receiving calls, taking messages, and routing correspondence.
• Handling executives' requests and queries appropriately.
• Providing strategic administrative and project management support for the executive.
• Processing and managing emails and calendars.
• Scheduling internal and external meetings.
• Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
• Setting up eSignature documents and ensuring proper completion.
• Managing different systems accessibility and account management.
• Initiating and completing orders and purchases.
• Booking and coordinating travel and accommodations and meticulously filing expenses. Extra bonus points, you find the best deals!
• Planning and executing various team events and off-sites.
• Take dictation and minutes and accurately enter data for reference.
• Monitor office supplies and research advantageous deals or suppliers.
• Produce reports, presentations and briefs.
• Running various local errands as needed for office, events, etc.
• Develop and carry out an efficient documentation and filing system.

Who you are:

• You have a deep love for organizing all things in life.
• You can move fast when tasks fly in with minimal/no errors.
• Technology comes easy to you and you don’t hesitate to learn more about it.
• You are determined to learn new things quickly.
• You’re extremely adaptable and cost-effective.
• You have a never say never attitude.
• You can stand your ground and aren’t afraid to “bother” your executives.
• You are detail-oriented and have excellent project and time management skills.
• You are an advanced communicator in English: Both verbally and in writing.
• You are passionate about technology and being a part of a fast-growing SaaS company.
• Resourceful and results-driven. You pick things up quickly and like to figure things out on your own.
• You have excellent critical thinking and problem-solving abilities.
• You have a proactive, solution-oriented attitude when tackling issues.

What you bring:

• 2+ years of recent, full-time administrative support, reporting to one or more executives.
• Experience working with executives in a rapidly growing environment preferably in technology.
• Highly proficient in Google G-Suite Apps
• A can-do attitude and natural ability to adapt in a dynamic environment.
• A friendly, trustworthy demeanor that showcases empathy and allows members to open up to you about their goals and roadblocks.
• A willingness to dig into the needs of the CEO to help bolster the company as a whole.
• Ability to stay organized and efficiently prioritize your daily task lists.
• Experience working with a broad range of business tools, including but not limited to,ClickUp (or other task management systems) Customer Relationship Management Systems (CRM), Slack, Google Suites, , etc. is a plus! Please be sure to mention if you have experience with any of these platforms.

About the Team:

As the executive administrator to the CEO, you’ll report directly to them and take all direction from the CEO.

Core Values at REISift:

Be A Ninja: Relentless to be the best in all we do.

Will the Impossible: DREAM! Create what others will not.

Enjoy Moments: Time is All we Have, Embrace and use it wisely.

Lend a Hand: Be the Beacon in Others Lives.

Show Up: Be what others are counting on. Be on time, and be ready.

Value in Everything: Find and Produce More Value, realize that YOU are valuable.

Benefits at REISift:

• Competitive salary
• Health insurance
• 401k options
• Three weeks flexible PTO
• Great tools: Each employee receives an annual tech budget for items like laptops, office equipment, headsets, etc.
• Complete transparency: Everyone has access to business metrics and financial information about the company.

Job Type: Full-time

Pay: $15.00 - $19.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fort Walton Beach, FL 32548: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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