Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job.

DEFINITION
Under direction, performs a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Manager's Office and the City Attorney's Office with only occasional instruction or assistance; exercising judgment and initiative, relieves assigned staff of clearly defined and delegated administrative or technical detail; and assists the City Manager and the City Attorney with special programs, projects, and research.

SUPERVISION EXERCISED AND RECEIVED
Receives general direction from the City Manager, City Attorney, Deputy City Manager, or Deputy City Attorney.

Duties may include, but are not limited to, the following:

Performs a wide variety of complex, sensitive and confidential secretarial and administrative assistance to the City Manager, City Attorney, Deputy City Manager, Deputy City Attorney and associated administrative staff; may provide lead direction to a small clerical support staff; regular contact with government officials, City Council, board and commission members, representative of business or community organizations, the public, and all levels of City personnel;

Receives and screens communications, including office visitors, telephone calls and mail; handles complaints and inquiries from citizens; investigates and resolves complaints and inquiries as possible or refer to appropriate department or party as necessary; Provides general and specialized information and assistance that may require the use of independent judgment, tact, and sensitivity;

Coordinates departmental activities with those of other City departments, including follow-up on projects assigned to other departments, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings;

Researches, compiles and summarizes a variety of informational materials; composes, drafts and finalizes a wide variety of documents, including legal papers and documents, from brief instructions or printed materials; organizes and maintains various administrative, reference, and follow-up files; proofreads, reviews, formats, edits, finalizes, and prints a variety of documents including reports, correspondence, City Council communications, agendas, resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements; ensures materials, reports, and packets for signature are accurate and complete;

Directs and trains office support staff in the City Manager and City Attorney offices and reviews work for accuracy and completeness;

Maintains accurate and up-to-date office files, court calendars, records and logs; files or arranges for the filing of legal briefs and other necessary paperwork with the court; creates and maintains computer based tracking information, reports, or other statistical data;

Attends to a variety of office administrative functions such as ordering supplies, arranging for equipment repair, keeping reference material up to date; coordinates, makes, processes, and confirms staff travel arrangements;

Performs other duties related to the operation of the City Manager and City Attorney offices and the City including additional duties that enable the City Manager, City Attorney, and City to meet the diverse needs of the community.

Interested applicants must submit an online application at www.lodi.gov. No paper applications will be accepted. For technical difficulties with your online application, please call the Neogov helpline at 855-524-5627.

Telephone: 209-333-6704. Persons with hearing impairment, please call the California Relay Service 7-1-1.

TESTING PROCESS: Candidates considered to be among the most qualified will be invited to participate in a qualification appraisal testing process. This may include oral interviews, assessment exercises, and physical exercises. Passing scores will determine placement on an established eligible list. Eligible lists last approximately 2 years unless abolished sooner. Fingerprints and/or background clearance is part of the testing process.

Selection Process: Only the best qualified applicants will be invited to continue in the recruitment process.

EQUAL OPPORTUNITY EMPLOYER - The City of Lodi is an equal opportunity employer and is committed to a policy of fair employment practices regardless of race, color, ancestry, national origin, religion, sex or sexual orientation, marital status, age, mental or physical disability or perceived disability, medical condition, pregnancy, political affiliation or belief, or other unlawful discrimination.

AMERICANS WITH DISABILITY ACT - In compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, the City of Lodi provides reasonable accommodation for qualified individuals with disabilities. Individuals with disabilities requiring accommodations must contact the Human Resources Division upon application submittal to confirm the request.

CRIMINAL BACKGROUND INFORMATION - City of Lodi is authorized and required by the state of California to access Local, State, and/or Federal criminal history as part of the testing process. This process can be completed by initial fingerprinting and/or a full Background investigation pursuant to Penal Code §11105(b)(10), §11105.3, §13300(b)(10); Education Code §10911.5; Public Resources Code §5164) and in compliance with the City of Lodi's Fingerprinting Policy and Procedure. As a future employee or volunteer, you are required to be fingerprinted and processed through the Department of Justice and cleared before you can start. All information obtained will be kept in strict confidentiality.

HIRING PROCEDURE - Applicants must possess the minimum qualifications by the final filing date. Eligible lists are established upon successful completion of the selection process. The candidates must be successful in each part of the testing. To fill each vacancy the hiring department will request names to be certified from the eligible list and will make a selection from this certification list.

CONDITIONAL JOB OFFERS - Conditional job offers are subject to successful completion of a medical drug screen and/or physical. Candidates should not quit or give notice to their current employer until final notification has been awarded by the Human Resources Division.

MEDICAL-DRUG SCREENING – All positions may be subject to a physical or drug screen issued by a qualified medical physician assigned by the Human Resources Division. Under the requirements of the Drug Free Workplace Act of 1988, the City of Lodi has been designated as a drug-free workplace.

APPOINTMENT - At the time of appointment all candidates will be required to execute an oath of allegiance and complete Form I-9 - Employment Eligibility Verification in compliance with the Immigration and Naturalization Act. United States citizenship is not required. All new appointees are required to successfully complete a probationary period of twelve months.

EMPLOYMENT BENEFITS

SALARY - The starting salary is the first rate shown on the job announcement. Advancement to the higher steps of the salary range is based upon merit in accordance with the Salary Ordinance and Rules for Personnel Administration. Eligibility for the first merit increase is effective after 12 months and for additional merit increases after one year intervals until the employee has reached the maximum step.

HOLIDAY, VACATION, SICK, AND ADMINISTRATIVE LEAVE - Holiday - An average of 13 paid holidays per year. Vacation - 2 weeks paid vacation annually, increasing with length of service depending upon the appropriate labor agreement. Sick Leave - 10 days per year depending upon the appropriate labor agreement. Administrative Leave - Management/Mid-Management positions receive 80 hours per fiscal year, and specified professional/technical positions receive 40 hours per fiscal year (Pro-Rated).

HEALTH INSURANCE - Medical, Dental and Vision plans are available for employee and dependents. A portion of the premiums may be the employee's responsibility.

LIFE INSURANCE AND LONG TERM DISABILITY - The City pays the full premium for employee and dependent life insurance, and offers a long-term disability plan that provides up to approximately 2/3 of an employee's salary.

RETIREMENT AND DEFERRED COMPENSATION - The City of Lodi is a member of the Public Employees' Retirement System (P.E.R.S.). Lodi is not a member of the Social Security System except for the required medical contribution. Employees may participate in a 457 Deferred Compensation program.

FLEXIBLE SPENDING ACCOUNT - Employees may participate in a Section 125 Flexible Spending Account.