Job description
Position Title: Human Resources Office Coordinator
Rate of Pay: $16.00- $17.00 per hour (based on experience and qualifications)
Position Purpose:
The Human Resources Office Coordinator provides administrative assistance to the HR department in preparation of the annual Fair and year-round events. This is a temporary position to work between 16-40 hours per week, in a fast-paced office setting. This is a temporary seasonal position not to exceed 122 working days.
Essential Functions:
- Onboard all new hires and rehires by explaining the onboarding process and patiently answering questions.
- Accurately enter data into systems (e.g. HRIS, DMV, ID badging and computer drive) and double checks others’ work with careful attention to detail.
- Provides excellent customer service to walk-in office traffic, especially during high volume periods while maintaining a calm demeanor.
- Respond to internal and external client inquiries, in a professional and timely manner via telephone, written correspondence or other method.
- Process high volume, repetitive employee transactions correctly (e.g. onboarding, backgrounds and termination forms).
- Complete I-9 forms, verify and store documents in accordance with federal guidelines.
- Work closely with other departments, including Accounting for payroll processing and update HR Lead on the status of requests as needed.
- Scan and file employment documentation in accordance with departmental and legislative guidelines.
- Update personnel files (e.g. department transfers, promotions) in a timely manner, prioritizing accuracy over speed (hard copies and electronic).
- Assist with various administrative Human Resources tasks as needed (e.g. Worker’s Comp, verifications of employment, EDD claims, recruitment).
- Proactively forward concerns to lead (e.g. process improvement).
Schedule:
January- April (Mon-Fri*): 2-4 days per week, flexible shift hours between 8am-5pm.
Mid April- July (Mon-Fri*): 4-5 days per week, flexible shift hours between 8am-7pm.
- may work some Saturdays and/or Sundays, schedule times may vary.
OC Fair (July 14-August 13): 4-5 days per week,
Wednesday – Sunday;
Flexible irregular business hours between 9 am – 7pm.
This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition, you may be scheduled for more or less hours than those listed above.
This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Qualifications:
- 18 years of age or older.
- Detail oriented with strong analytical skills, customer service, prioritizing work, problem solving and meticulous attention to detail.
- Self-motivated, focused, positive attitude and proactive.
- Excellent communication (verbal and written) and interpersonal skills.
- Must be able to maintain confidentiality and strong discretionary judgment concerning legal matters, medical records, disciplinary actions, and personal data of candidates, employees and the company.
- Outstanding organizational skills; including the ability to effectively prioritize deadlines as well as multi-task in a fast paced environment.
- Demonstrate a high-level of integrity to complete work independently with minimal supervision.
- Ability to follow-through, meets deadlines, and work with minimal supervision.
- Intermediate knowledge in MS Office (Excel, Word, Power Point, Outlook) and excellent computer skills.
- Available to work some late evenings and weekends as needed.
Preferences:
- Bilingual Spanish and English.
- Experience with Human Resources Information Systems (HRIS) and recruiting systems.
- BS/BA in Human Resources Management/Business Management or related field preferred
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately loud, and louder noise levels may be experienced during high volume walk-in traffic periods and when in larger event buildings or outdoor events.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Will be required to perform other duties as directed, requested or assigned.
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