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Job Description

About BioLife Plasma Services

Every day at BioLife, we feel good knowing that what we do helps improve the lives of patients with rare diseases. While you focus on our donors, we’ll support you. We offer a purpose you can believe in, a team you can count on, opportunities for career growth, and a comprehensive benefits program, all in a fast-paced, friendly environment.

This position is currently classified as “hybrid” in accordance with Takeda’s Hybrid and Remote Work policy

BioLife Plasma Services is a subsidiary of Takeda Pharmaceutical Company Ltd.

OBJECTIVES/PURPOSE

• Support BioLife Engineering leaders to facilitate processes, communication, and coordination of activies for efficient delivery of construction projects and facilities management services.
• Proactively manage reporting and meetings to ensure efficiency and productivity for organizational deliverables to achieve annual goals.
• Collaborate with internal and external stakeholders, supporting the efficient delivery of projects and services while exceeding expectations for organizational goals.

ACCOUNTABILITIES

• Manage administrative, operational, and informational activities to support and enable Engineering’s achievement of annual goals.
• Organize critical deliverables and required information to facilitate leadership’s efficient decision making.
• Act as a point of contact and trusted advisor among stakeholders and Engieering leadership.
• Create monthly, quarterly, and annual reports, as well as assembling data and insights for presentations.
• Coordinate, facilitate, and lead department and stakeholder meetings and events.
• Provide progress tracking for Engineering deliverables to achieve strategic goals and objectives.
• Align and improve business processes, as well as measure results, to improve efficiency and promote continous improvement throughout the organization.

DIMENSIONS AND ASPECTS

Technical/Functional Expertise

• Organizational skills to manage daily, weekly, and monthly priorities.
• Strong interpersonal skills reflecting cultural awareness and sensitivities.
• Polished communications and presentation skills, including written and oral communication.
• Analytical and decision-making ability to identify and resolve challenges and inefficiencies.

Leadership

• Coordinate among mulitple leaders within Engineering to ensure productive and favorable outcomes.
• Initiate communication and solutions to foster problem solving.
• Collaborate with all levels of the organization to foster a positive and productive team.
• Recommend efficient business processes and other improvements.

Decision-making and Autonomy

• Assess circumstances and recommend solutions.
• Identify and escalate risks.
• Work productively across multiple projects and topics, even in the absence of supervisor direction.

Interaction

• Communicate with credibility among stakeholders.
• Interact among Engineering employees to ensure effective communication and productivity.

Internal and External contacts

• Accountable for supporting Head of BioLife Engineering, Head of BioLife Engineering Europe, Head of Facilities Planning & Program Management, and Head of Engineereing Project Management.
• Coordinate among leaders in Operations, Market Expansion, Procurement, Legal, and Finance to support Engineering’s contributions to the company.
• Coordinate among external stakeholders, such as vendors and other service providers.

Innovation

• Identify areas of improvement and promote solutions to leadership.
• Support continuous improvement and agile work.

Complexity

• Ability to balance competing priorities across multiple projects.
• Present recommendations to leaders and stakeholders.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor's degree.
• 5+ years experience, preferably with retail or healthcare operations, engineering, facilities management, construction management, or project management.
• Competent computer skills, including Outlook and Microsoft Office applications.
• Strong capabilities with Power Point as well as meeting facilitation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

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