Employee Leave & Back-Up Payroll Coordinator
Job description
Title: Employee Leave & Back-up Payroll Coordinator
Status: Salaried Exempt
Department: Human Resources
The following Job Description is intended to describe the general nature and level of work being performed. It is
not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees
so classified. Job Descriptions are subject to change based on the exclusive needs of Fisher Auto Parts,
Incorporated. This Job Description is not a contract of employment; does not provide any contract rights to any
employee and does not guarantee employment for any period of time. Fisher Auto Parts, Inc. is an “at will”
employer.
SUMMARY:
The Employee Leave & Back-up Payroll Coordinator will oversee and administer leave requests and
accommodations requiring specialized attention particularly those arising under the Family and Medical Leave
Act (FMLA), the Americans with Disabilities Act (ADA), Workers’ Compensation, short-term or long-term disability
plans, and state and local leave laws. Additionally this position serves to back-up the Payroll Manager to ensure
employees receive correct on-time payment of wages. This position will require multi-state knowledge on leave
and payroll laws and policies. This position reports to the HR/Benefits Manager.
DUTIES AND RESPONSIBILITIES REGARDING EMPLOYEE LEAVE COORDINATION:
- Handles the FMLA, ADA, and/or Workers’ Compensation leave administration process from the
completing all required paperwork, determining leave eligibility, designating leave as FMLAqualifying, requesting medical certification as needed, and accounting for intermittent and reduced
schedule leave use.
- Communicates with employees regarding their need for leave and/or modified work schedules.
required to qualify for and to take leave.
- Maintains reasonable communication with employees on leave to facilitate smooth and timely return
- Advises managers and employees on the interaction of leave laws with paid time off, workers’
- Oversees the return-to-work process for employees returning from FMLA, workers’ compensation,
- Facilitates other leave requests, which may include accommodation requests under the ADA.
- Determines, collects, and processes benefit premium payments while employees are on leave.
- Coordinates directly with disability vendors regarding an employee’s leave status.
- Maintains complete and accurate records of leave and accommodation requests in accordance with
- Preserves confidentiality of employee medical documentation and files.
- Maintains knowledge of all applicable leave and accommodation laws including FMLA, ADA, and
- Maintain current knowledge of all HR related laws and guidelines.
- Support HR/Benefits Manager and Senior Management team in other related work, special projects,
DUTIES AND RESPONSIBILITIES REGARDING PAYROLL:
- Assists the Payroll Manager with day-to-day payroll tasks as assigned.
- Collects and verifies employee data and ensure accurate data entry.
- After careful review, accurately updates payroll information for employee status changes.
- Ensures all timesheets are approved and processed weekly.
- Processes weekly payroll in the absence of the Payroll Manager, and prepares pay statements that
- Answers employee questions and resolves payroll issues.
- Ensures compliance with company policies, regulations, tax, and deduction laws on both state and
- Keeps all payroll information confidential.
MINIMUM EDUCATION & EXPERIENCE:
Bachelor’s degree preferred with a minimum of 2-3 years of leave management and/or payroll processing
experience. The ideal candidate will have:
- Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA,
- Experience in payroll administration, and with UKG Ready preferred.
- Excellent written and verbal communication skills.
- Excellent math, analytical, and problem-solving skills.
- Excellent organizational skills and attention to detail.
- An ability to think and plan ahead while being able to organize multiple projects and complete on time.
- Must communicate well to all levels of the company, provide excellent customer service, as well as
- Knowledge of and a commit to team performance and strong/effective ability to coach others.
- Performs work accurately and thoroughly. Has regular and consistent attendance.
- Skill in the use of computers and related software applications, preferably with a PC (Windows-based)
- Knowledge of federal, state, and local HR laws pertinent to the company.
- Monitor and maintain employee information and files, including accurately inputting employee data.
- Able to create and deliver organizational training and development programs.
CONDITIONS OF EMPLOYMENT:
- Possession of a valid driver's license is a requirement for this position.
- Submission of a satisfactory Motor Vehicle Report.
- Must satisfactorily pass a pre-employment drug test if applicable.
WORKING CONDITIONS AND PHYSICAL EFFORT:
- Limited physical effort required in a professional office environment
- Prolonged periods of sitting at a desk and working on a computer.
- Work environment involves minimal exposure to physical risks, such as proximity to office equipment
Bachelor’s degree preferred with a minimum of 2-3 years of leave management and/or payroll processing
experience. The ideal candidate will have:
- Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA,
- Experience in payroll administration, and with UKG Ready preferred.
- Excellent written and verbal communication skills.
- Excellent math, analytical, and problem-solving skills.
- Excellent organizational skills and attention to detail.
- An ability to think and plan ahead while being able to organize multiple projects and complete on time.
- Must communicate well to all levels of the company, provide excellent customer service, as well as
- Knowledge of and a commit to team performance and strong/effective ability to coach others.
- Performs work accurately and thoroughly. Has regular and consistent attendance.
- Skill in the use of computers and related software applications, preferably with a PC (Windows-based)
- Knowledge of federal, state, and local HR laws pertinent to the company.
- Monitor and maintain employee information and files, including accurately inputting employee data.
- Able to create and deliver organizational training and development programs.
CONDITIONS OF EMPLOYMENT:
- Possession of a valid driver's license is a requirement for this position.
- Submission of a satisfactory Motor Vehicle Report.
- Must satisfactorily pass a pre-employment drug test if applicable.
WORKING CONDITIONS AND PHYSICAL EFFORT:
- Limited physical effort required in a professional office environment
- Prolonged periods of sitting at a desk and working on a computer.
- Work environment involves minimal exposure to physical risks, such as proximity to office equipment
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