Job description

JOB OPPORTUNITY: DEPUTY CLERK

AGENCY: MIAMI COUNTY PROBATE COURT

POSTING DATE: 3/15/2023 – Until Position is Filled

POSITION SUMMARY: Performs general clerical tasks in Probate clerks’ office but could also do work in the Juvenile Court Clerk’s office, with primary responsibility for preparing and maintaining court records and legal documents for all matters heard in Probate Court. Frequent Interaction with the public both on the phone and in person.

QUALIFICATIONS: Completion of secondary education or equivalent with coursework in legal secretarial skill and data processing. Position involves moderately complex, standardized tasks, which follow established law or procedure. Some discretionary decision making is allowed.

DUTIES:

Receives and file stamps filings and distributes to appropriate party, assists clients in obtaining or completing pertinent paperwork, enters and dockets filings into court computer, processes court orders and prepares judgment entries, sets hearings and notifies parties.

Reviews, verifies, analyzes, and processes filings to Judge or Magistrate

Works with law firms and public to provide properly completed and filed documents.

Prepares entries, notices, citations, legal documents, prepares and processes records for court hearings, prepares and issues warrants for arrest, prepares various legal documents including subpoenas and summons for hearings, prepares statistical reports for state or county, prepares and maintains files available to public.

Type’s correspondence for Judge or Magistrate, calculates and quotes court costs, collects juvenile driver’s licenses, update files electronically and manually.

Serves as court clerk including court reporting, calling cases, arranging and maintaining courtroom.

Issues marriage licenses and indexes marriages, instructs public on applicable marriage laws.

Accepts wills and catalogues testators, creates forms, prepares and maintains files available to public, processes and collects fees/fines, writes receipts, maintains individual cash drawer, assists with genealogy requests.

Receives, screens, and directs calls to appropriate person or department.

Responds to mail requests, certifies legal documents, prepares files for microfilming and storage.

Performs other tasks as directed by supervisor.

Supervisor provides directional supervision where standardized practices enable employee to proceed with regular duties; refers questions to supervisor or others. Some discretionary decision making is permitted. Responsible for keeping court records which require a moderate degree of decision making which has impact on public and outside agencies. Reports are submitted to a higher authority for review. Works with confidential and public client records. Errors in work can be detected within office but can affect the public and the work of others and require time to correct.

Attends various meetings and trainings.

Maintains regular and predictable attendance.

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

HOURS

Monday – Friday, 8a – 5p

COMPENSATION

$19.00- $20.00 per hour

FLSA

Non-Exempt from Overtime

BENEFITS

Medical, Health Savings Account County Contribution, Dental, Vision, Life & AD&D Insurance, Flexible Spending Accounts for Health & Dependent Care, OPERS Retirement with Employer Contribution of 14% (Higher for Law Enforcement), Deferred Compensation Programs, Paid Vacation & Sick Time, Paid Holidays, Employee Assistance Program, Tuition Discounts, Fitness Center Discounts

UNSUAL WORKING CONDITIONS: May be required to lift up to 15 pounds, occasionally subdue youth and adults, frequently climbs, stoops, kneels, lifts, grasps, talks and hears in a repetitive motion, performs reading and writing activities at or within an arm’s length, exposures to general office chemicals and air contaminants; works in or around crowds, has contact with potentially violent or emotionally distraught persons, has exposure to threatening situations, works in proximity to the use of firearms.

TO APPLY: A Miami County employment application must be completed. Posting-specific applications are available online at http://miamicountyohio.gov/333/jobopportunitiesand can also be picked up in person between 7:30 am to 4:00 pm Monday through Friday at Miami County Human Resources Department located in the Courthouse at 215 West Main Street, First Floor, Troy, Ohio 45373. Signed applications along with cover letter and current resume should be returned to Hannah Parshall at Miami County Probate Court 201 W. Main Street. Troy, OH 45373 or emailed to hparshall@miamicountyohio.gov.

The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations.

This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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