Job description

Work Location

U.S. Fish & Wildlife Service
National Conservation Training Center
Scheduling and Events Management Branch
698 Conservation Way
Shepherdstown, WV 25443

Clearance Requirements: Requires to successfully pass a background investigation.

Type of Employment: Full-time, 40 hours a week.

Pay per hour: $18.16/hr + $4.41/hr H&W for a total of $22.57

Working Hours

Expected to perform during the normal duty hours of 8:00 AM to 5:00 PM, Monday through Friday, with the exception of Federal Government holidays, with an allowance for a one-hour lunch period each day.

Qualifications

· Associate degree in Hotel Management, Tourism, Hospitality Management or similar.

· Minimum of 3 years’ experience in document retrieval, database management and guest services

Administrative Duties

· Serves as a resource for administrative issues for managers and staff.

· Answer extension 7220 and monitor Scheduling and Events Management (SEM) Team email inbox (facility availability, general information, etc.).

· Greet Operations (FO) Division/SEM guests, coordinators, and staff on campus to determine needs.

· Schedule site visits between SEM staff and potential event coordinators.

· Provide assistance with day-to-day questions regarding various scheduling and event use by office staff.

· Record-keeping functions such as ensuring correct forms and tracking/monitoring mechanisms are adhered to while maintaining files and preparing reports.

· Monitor status of requests through completion.

· Conduct morning check-ins with course leaders and event coordinators as needed. Performs administrative and office support activities for multiple supervisors.

· Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

· Extensive software skills, Internet research and strong communication skills are required.

Data Entry

· Update events/courses in our hotel management system, Opera.

· Upload event/course agendas and associated forms.

· Monitor and update lodging room & meal counts in real time.

· Create and update change logs.

· Enter Event Applications & filing (including taking old files to storage).

· Assist with fiscal year (FY) calendar entries.

· Performs data entry by entering, updating, researching, verifying and/or retrieving data into/from various systems.

· Ensuring the accuracy and confidentiality of information recorded.

· Prepares source data for entry; verifying and logging receipt of data; obtaining missing data.

· Records data by operating data entry equipment; coding information; resolving processing problems.

· Protects organization's value by keeping information confidential.

Name Badges and Security List

· Enter names onto the name badge roster and manage updates/changes.

· Provide the Front Desk with name badges and a printed badge roster.

· Format and send Security List.

· Obtaining Missing Information

· Event Applications.

Participant Lists

· Course/meeting forms including but not limited to catering, motor pool, computer/science lab request forms, and bagged lunch forms.

· Billing information.

ABOUT Akicita Federal

Akicita Federal LLC is a Native American Owned company. We specialize in the following categories: Medical Services, Business Consulting Information Technology, Cyber Security.

We are part of a large group of Tiospaye (extended families) within the Tetonwan (Lakota) Nation who identify as Sicangu (burnt thighs). Long ago the Sicangu divided into the Kul Wicasa Oyate (lower people) and the Heyata Wicasa Oyate (uplands people). Our Kul Wicasa ancestors favored lands where the Maka Izita Ska (White River) empties into the Mni Sose (Missouri River), while the Heyata Wicasa lived higher up towards the Paha Sapa (Black Hills). In the 18th century, when French traders began to interact with our people, they translated our Sicangu name into French and began calling us the Brûlées. This is how we eventually became known as the Lower Brule Sioux Tribe.

Our homeland has no formal boundaries. For thousands of years, we have lived in the grasslands and river valleys between the Rocky Mountains and the Great Lakes – in recent centuries, west from the Missouri River in present-day South Dakota to the Platte River, in Nebraska, to the Yellowstone River in Wyoming and Montana, to the edge of the forests in Minnesota south of the Great Lakes.

As we walk along the paths of our ancestors, we Lower Brule people are strong and resilient, and so we continue to work hard to protect and preserve our culture and return to our traditional self-sufficiency in this modern world.

Akicita Federal shares the same principles. We are committed to making sure our team is constantly monitoring the market for the most talented professionals and leveraging the best techniques and practices to attract and hire top talent. Tapping into our expertise, our executive team includes program managers, executive officers, and accredited experts on different aspects such as medical staffing and medical operations.

Our goal is to support the governments vision and mission by building strong teams and strong leaders. Our shared beliefs and values, combined with extensive and diverse experience, have made us successful in driving change and achieving results.

Our Medical expertise is a professional service that provides temporary or permanent consulting services for healthcare facilities and organizations. Our team of experienced healthcare professionals includes, but is not limited to, physicians, registered nurses, licensed practical nurses, certified nursing assistants, and other medical personnel. We work closely with our clients to understand their specific staffing needs and provide customized solutions to meet those needs. Our goal is to help healthcare facilities maintain high levels of patient care and satisfaction by providing reliable and qualified staff on an as-needed basis. We are dedicated to providing top-quality staffing services and strive to build long-lasting partnerships with our clients.

Job Types: Full-time, Contract

Pay: $22.57 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Shepherdstown, WV 25443: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Associate degree in Hotel Management, Tourism, Hospitality Management or similar.
• Minimum of 3 years’ experience in document retrieval, database management and guest services

Work Location: In person

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