Job description

What do we do? 100% of resumes we submit get seen by hiring managers when 25% is the national average! In addition, we have exclusive positions that otherwise may not be available. Thank you for considering the following position in your job search!

We are currently seeking an experienced Executive Assistant for a credit union located in South Orange County, CA!

Type: Full-time, temporary-to-hire

Pay: $25-33/hr

Branch hours: Monday – Friday: 8:00am – 5:00pm (or a shift close to that)

Responsibilities:

• Supports CEO in daily tasks. Answering and screening incoming calls. Schedules appointments for CEO/President and when needed the Executive Team.
• Prepares confidential correspondence and complex documents on behalf of the CEO, to include letters, memos and reports, regularly using independent judgment.
• Performs administrative duties for all executive staff under general supervision. (CEO and CEO direct reports)
• Attends Board, Executive, ALCO and other management meetings and maintains records of the meeting as required.
• Prepares and assembles monthly Board information packets.
• Updates and maintains confidential credit union policies and procedures.
• Develops and maintains a record-keeping system for reports and other documents.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Performs research and analysis of administrative operations to improve efficiencies and effectiveness in support of the executive team.
• Researches concerns and responds to correspondence on behalf of CEO in regards to member communications.
• Serve as the Vendor Relationship Officer for multiple vendor relationships.
• Contacts credit union personnel at all levels to gather information and prepare reports.
• Arrange logistics for executive staff, management staff, and Board meetings. Coordinate and independently schedule appointments for the CEO.
• Coordinate logistical support for general staff meetings, Management meetings, Annual Staff Development Day, Board and other Volunteer meetings, as well as off-site meetings and Strategic Planning Conferences.
• Provide and/or coordinate logistical and administrative support to various third parties to include, vendors, prospective vendors, auditors, consultants, and regulators.
• Supports the Executive Team, Board of Directors, Supervisory Committee, Management Team, and Interns and assists with any travel arrangements or any additional administrative help.
• Support the Marketing Department via the administration of the credit union's philanthropic activities. Coordinate with Co-Op Miracle Match program, track donations, support fundraising events and communicate with fund recipients.

Requirements:

• 2 years of executive administration experience
• Ability to work with highly confidential documents and information.
• Excellent computer skills including use of Outlook, PowerPoint, Zoom/Teams, Excel, and Word.
• Possess an enthusiastic and professional attitude
• Excellent written and verbal communication skill

Job Types: Full-time, Temporary

Pay: $25.00 - $33.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Experience:

• Zoom: 1 year (Preferred)
• Executive Assistant: 2 years (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Word: 1 year (Required)
• Microsoft Outlook Calendar: 2 years (Required)

Work Location: One location

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