Job description
Description
Employment Applications must be thoroughly completed to be considered for advancement in the Recruitment Process. Resumes will not be accepted in lieu of an Employment Application.
An Eligibility List will be developed and maintained for up to six months.
DEFINITION:
Under direction, assists the Magistrate with planning, organizing, directing, and reviewing the functions of the Municipal Court; provides leadership to the Court and the City organization; coordinates assigned activities with other City divisions, departments and outside agencies; and provides highly responsible and complex administrative support to the Magistrate.
Examples of Duties
ESSENTIAL FUNCTIONS:
The duties listed below represent the various types of work that may be performed. This is not a comprehensive listing of all functions and duties performed by incumbents. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Assists the Magistrate in managing and directing the Municipal Court as assigned.- Assists in developing, planning, and implementing Court goals and objectives; develops and implements long and short-term strategic plans; recommends and administers policies and procedures.
- Plans, organizes and directs the Court activities, and leads the Court's efforts in personnel matters, such as investigations, hiring and training procedures.
- Coordinates Court activities with those of other departments and outside agencies and organizations; prepares and presents staff reports and other necessary correspondence.
- Directs, oversees, and participates in the development of the Court annual work plan; assigns work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
- Assists in the development and administration of the Court budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures.
- Selects, trains, motivates, and evaluates personnel; provides a high level of leadership; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; maintains discipline and high standards as necessary for efficient and professional operations of the Department.
- Represents the Court to outside groups and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary.
- Researches and prepares technical and administrative reports and studies; prepares written correspondence as necessary.
- Establishes collection payments for civil and criminal fines and sets up payment schedules; coordinates with other agencies including collection services, tax intercept programs, Motor Vehicle Division, San Luis Police Department and Administrative Offices of the Courts for collection of monies.
- Ensures that all active and inactive case files are properly created, processed, maintained, and secured according to Arizona State Supreme Court Processing Standards.
- Oversees preparation of court docket and related documents for daily court operations; reviews the preparation of subpoenas, summons and warrants
- May act in the absence of the Magistrate in non-judicial matters.
- Performs related duties as assigned.
Knowledge of
:
Principles and practices of leadership, motivation, team building, and conflict resolution.- Pertinent local, state, and federal laws, rules, and regulations.
- Organizational and management practices as applied to the analysis and evaluation of programs.
- Principles and practices of organization, administration, and human resource management.
- Principles and practices of budget preparation and administration.
- Legal terminology and court administration practices and procedures.
- State, City and Supreme Court rules, statutes, and ordinances.
Ability to:
Plan, direct, and control the administration and daily operations of the Court.- Prepare and manage department budget.
- Develop and implement department policies and procedures.
- Supervise, train, and evaluate assigned personnel.
- Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state, and Federal agencies.
- Assess and prioritize multiple tasks, projects and demands.
- Gain cooperation through discussion and persuasion.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
- Interpret and apply federal, state, local, and department policies, procedures, laws, and regulations.
- Research, analyze, interpret, and make case determinations in accordance with judicial procedures and practices.
- Identify and respond to public and City Council issues and concerns.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.
Work Environment
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.
Typical Qualifications
MINIMUM QUALIFICATIONS
:
EDUCATION, TRAINING AND EXPERIENCE
- Bachelor’s Degree in Business Administration, Public Administration, Administration of Justice or closely related field; and three (3) years of administrative or professional experience in a Court setting.
- Job related experience may substitute for the required education on a year-for-year basis.
- Experience in a Lead or Supervisory capacity is desirable.
SPECIAL REQUIREMENTS
- Bilingual in Spanish preferred.
- Residency within 25 miles of San Luis and within the US required, San Luis residency preferred.
- Arizona Committee of Judicial Education and Training (COJET) yearly accreditation is required.
LICENSES AND CERTIFICATES
- A valid Arizona driver license is required at the time of appointment and must be maintained throughout employment.
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