Job description

ABOUT BUILDERS UNITED:

Builders United is a rapidly expanding Commercial General Contractor specializing in $500K - $20M construction projects throughout the United States with regional offices in Las Vegas, NV and Houston, TX. This is not just your average employer looking to fill a seat, we are in search of the perfect high performing construction professional for a unique career opportunity.

COMMERCIAL PROJECT TYPES INCLUDE:

• Hospitality
• Retail & Restaurant
• Professional & Medical
• Community & Government

WHY BUILDERS UNITED?

B the best U can be. It’s at the heart of everything we do. Our company is about uniting professionals with the purpose of building the absolute best projects for our clients, each and every time. Our culture empowers respect, open communication, and transparency to create highly effective teamwork, collaboration, and trust. “Without the individual, nothing is possible, yet within the individual, anything is possible.” We believe this because we see it every day in the results achieved for clients. Consistent execution is the key that brings our clients back again and again. The secret is simple: “Do what you say you are going to do.” Because of this, there is no end to what the team at Builders United can accomplish. It is a never-ending goal that is both challenging and rewarding.

We begin each day with the goal of creating a place where people can be the very best versions of themselves. “Leave our egos at the door and come with proactive solutions. Get the Job Done. No Excuses!” This is the only way we operate. It is WHY we do what we do.

POSITION DESCRIPTION

A construction Contracts Admin is a construction professional with many years of experience in a construction office setting who plays a supporting role in the overall contract and subcontract management and administration of multiple projects. Coordination of multiple weekly activities and processes including customer interactions, legal review and compliance, contract issuance, coordination of subcontractors and suppliers’ deliverables, and document control to the satisfaction of the client. Long-term objectives include periodic review of job practices for quality, efficiency, work methods, and following company policies. The Contracts Asmin performance is measured through Key Performance Indicator’s (KPI’s) to contribute to the overall success of the company.

The right fit for the team is a professional who is:

• Self-starter
• Result-oriented
• Problem solver
• Fact finder
• High standards
• Analytical
• Patient
• Steady
• Trusting
• Accurate
• Confident
• Understanding
• Decisive
• Persistent
• Team player
• Precise

DUTIES AND RESPONSIBILITIES

OWNER CONTRACTS

· Customer and Project setup in Foundation Software.

· Client and Subcontractor Risk Management assessment and Project Prelim info request.

· Create and/or review owner contracts and exhibits. Review Owner contract(s) to verify/ confirm appropriate inclusion(s) and verbiage specific to liquidated damages, change order markup percentage(s), union/ DBE/ prevailing wage requirements, payroll classification, lien laws/ regulations applicability, license and bond requirements, and billing schedule/ requirements.

· Coordinate with Estimating Dept. and Project Team to confirm completion and validity of drawing log, prelim information, owner insurance requirements, site rules & regulations, sub contact(s), and subcontract contract amount(s)

· Request and maintain BU insurance COIs.

· Engage and provide information to Attorney to create, verify, and certify mail BU pre-liens. Research client info and APNs.

· Attend/participate in Project Turnover and 33% Review meetings (attend 66%, 99% and Postmortem Review meetings as needed).

SUBCONTRACTOR CONTRACTS

· Create and maintain subcontractor profiles, licenses, safety programs, and certificates of insurance - electronically and physically - Verify/ confirm sub pre-qualification status.

· Create and/or review subcontractor contracts and exhibits. Including but not limited to creating FS committed cost setup, modifying approved sub folder name to include subcontract number issued per Foundation software, confirming statuses for union, DBE, and prevailing wage owner requirements, reviewing/ verifying accuracy of contract scope(s), contract amount(s), and cost code(s) provided by PM/Estimating, and acting as liaison between subcontractor and PM for any contract negotiation(s) and/ or modification(s). Review, execute, file and return subcontracts to subs and Project Team.

· Request and receive Project specific Sub COIs- ensure they are up to date throughout the project.

· Extract, save, and email competent person acknowledgement(s) upon receipt to PE and Project Team.

· Create/ save subcontractor contacts in outlook (specific to department)

· Monitor SCOs- Create, issue and execute as needed.

LEGAL ADMIN

· Develop and maintain SOP docs related to the department’s activities.

· Manage periodic internal audits and reviews.

· Perform additional assignments per manager's direction.

· Ensure timely completion of multiple deliverables, and proactively address difficult situations in a positive cooperative manner.

QUALIFICATIONS AND SKILLS

· Minimum of 3-5 years’ experience working for a Commercial General Contractor.

· Excellent English oral and written communication skills.

· Savvy Computer skills: Microsoft Suite (Outlook, Word, Excel), Procore, Foundation Software Accounting.

· Must read and comprehend AIA and other construction related contracts, exhibits and legal documents.

· Be articulate, communicative, and professional with excellent verbal and written communication skills when working with both internal and external contacts.

· Excellent organizational skills and organizational responsibility and efficiency.

· Candidate must always maintain the highest level of confidentiality and possess the ability to properly handle sensitive materials concerning the organization.

· Valid Driver’s License

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Commercial construction: 2 years (Preferred)
• Construction Contract Administration: 2 years (Preferred)
• Construction Office: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

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