Job description
Job Description Summary
The Office of Grants and Contracts Accounting (GCA) is seeking a Grants Administrator for its Financial Reporting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University’s complex sponsored research grants and contracts.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC001328 Grants and Contracts AccountingPay Rate Type
SalaryPay Grade
University-06
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
The Office of Grants and Contracts Accounting (GCA) is seeking a Grants Administrator for its Financial Reporting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University’s complex sponsored research grants and contracts. This position is responsible for managing the initial set up of grants/contracts to include basic award information and budget set up in order that spending can begin, assisting with training and providing support for external audit activities. This position will be working primarily in OurDay a complex Cloud Based Enterprise Resource Planning (ERP) System (WorkDay Product).
This position has direct interaction with representatives of external sponsoring agencies, MUSC faculty and staff to ensure smooth operation of departmental functions. For the positions specific functions may be required to develop, propose, and implement departmental policies and procedures to enhance the efficiency and consistency of workflows and to ensure compliance with the Federal Uniform Guidance.
This individual will report to the Financial Reporting Manager.
Minimum Requirements:
A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.
Additional Knowledge, skills and abilities.
Ability to interpret Federal, State and Institutional policies and procedures dealing with grants and contracts requirements.
Maturity and the ability to gather data, analyze facts and prepare reports.
Must be able to communicate effectively with government, institutional and program officials.
Skilled in the use of mathematical concepts.
Excellent knowledge of Microsoft software, especially electronic spreadsheets.
Ability to prepare material and train departmental and GCA staff.
Employee is supervised through consultation and is expected to work independently at a professional level.
Committed to fostering a workplace culture of belonging, where diversity, equity and inclusion are celebrated and are core values.
Preferred Requirements:
4+ years accounting experience
Strong analytical experience
Experience working in Complex Cloud Based Enterprise Resource Planning (ERP) System
Higher education and/or not‐for‐profit experience related to Grants Administration
Effective training techniques
Employee is expected to maintain confidentiality of sensitive information, especially salaries of University personnel.
Physical Requirements
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Frequent)
Ability to hear and/or understand conversations. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)
Additional New Requirements:
Computer literacy.
Job Responsibilities:
35% Commences Award Setup Upon receipt of finalized award:
Execute and manage all aspects of the grant’s set up process in a timely and with a high degree of accuracy in OurDay .
Independently manages and conduct complex data input into the Award, Grant, Budget, and Task components of OurDay.
Adhere and ensure compliance with the Federal Uniform Guidance and MUSC policies and procedures governing sponsored awards.
Facilitates and maintains communications with the Grant Manager, ORSP, Cost Center Managers, Award Contract Specialist, and Principle Investigators of the grant set up progress and completion in OurDay.
Responds to internal request for information related to the award set up data, relevant regulations and timelines.
20% Preparation of Award Modifications/Amendments:
Upon receipt of award modification or amendment initiates the changes to the original award document
Ensures all related Ourday modules are updated (I.e. budget, invoicing)
15% Initiates Award Set-up Notification: Facilitates the processing of notification to departments and principal investigators (PI) upon completion of set-up, revisions, added funds that the award is ready to accept expenditures.
15% Perform Departmental and University Administrative Functions: Ensures completion of annual mandatory training by the established due dates.
Regularly attends and actively participates in Staff and Team meetings.
Submits leave request as prescribed by University policies.
10% Directs and Coordinates OurDay/ Office of Research and Sponsored Programs (ORSP) Integration Portal: Each day independently initiates and extract new awards transmitted through the OurDay/ORSP Integration Portal.
Analyze and monitor the integration to identify rejected awards.
Coordinate with ORSP staff to troubleshoot and correct rejected transmitted award errors.
5% Other Career Ladder Duties:
In preparation for the next career step, assist Senior Grants Administrators with preparation of financial reports, grant closeout, manual journal entries and other task as assign by Sr Administrator.
Additional Job Description
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.