Job description

ABOUT BUILDERS UNITED:

Builders United is a rapidly expanding Commercial General Contractor specializing in $500K - $20M construction projects throughout the United States with regional offices in Las Vegas, NV and Houston, TX. This is not just your average employer looking to fill a seat, we are in search of the perfect high performing construction professional for a unique career opportunity.

COMMERCIAL PROJECT TYPES INCLUDE:

• Hospitality
• Retail & Restaurant
• Professional & Medical
• Community & Government

WHY BUILDERS UNITED?

B the best U can be. It’s at the heart of everything we do. Our company is about uniting professionals with the purpose of building the absolute best projects for our clients, each and every time. Our culture empowers respect, open communication, and transparency to create highly effective teamwork, collaboration, and trust. “Without the individual, nothing is possible, yet within the individual, anything is possible.” We believe this because we see it every day in the results achieved for clients. Consistent execution is the key that brings our clients back again and again. The secret is simple: “Do what you say you are going to do.” Because of this, there is no end to what the team at Builders United can accomplish. It is a never-ending goal that is both challenging and rewarding.

We begin each day with the goal of creating a place where people can be the very best versions of themselves. “Leave our egos at the door and come with proactive solutions. Get the Job Done. No Excuses!” This is the only way we operate. It is WHY we do what we do.

POSITION DESCRIPTION

A construction Accounts Payable/Office Coordinator is a professional with many years’ experience in a construction office setting who plays a supporting role in the overall management and administration of office operations, cost management, cashflow and financial administration of multiple projects. Coordination of multiple weekly activities and processes including customer interactions, finance, administration, material orders and payments, coordination of subcontractors and suppliers, and document control to the satisfaction of the client. Long-term objectives include periodic review of job practices for quality, efficiency, work methods, and following company policies. The Accounts Payable performance is measured through Key Performance Indicator’s (KPI’s) to contribute to the overall success of the company.

The right fit for the team is a professional who is:

• Self-starter
• Result-oriented
• Problem solver
• Fact finder
• High level communicator
• High standards
• Analytical
• Patient
• Trusting
• Accurate
• Confident
• Understanding
• Decisive
• Team player
• Precise
• Steady

DUTIES AND RESPONSIBILITIES

ACCOUNTS PAYABLE

· Verify, update, and maintain subcontractor profiles, licenses, and certificates of insurance - electronically and physically for compliance of release of payments.

· Receive and track subcontractor/vendor lien notices. Create and update Project Lien Log.

· Receive and track subcontractor monthly billings per project, including necessary backup.

· Distribute and review sub billings with PM prior to posting in FS

· Purchase Orders- Issue/Modify/File POs.

· Data entry processing, coding, scanning, and inputting vendor invoices into accounting for payment.

· Reconcile vendor statements and prepare for payment.

· Process all AP Unconditional Final and Progress lien releases. Update Project Lien Log

· WIP reports- Check committed costs and close out open invoices/POs.

· Attend Project 33/66/99/PM Reviews and PMs monthly Financial Project Review meetings.

· Data entry processing, coding, scanning, and inputting overhead receipts into accounting.

· Review and track expense reports.

· Perform additional assignments per manager's direction.

· Ensure timely completion of multiple deliverables, and proactively address difficult situations in a positive cooperative manner.

OFFICE COORDINATION

· Serve at the front reception desk and front line for customer interactions. Greet and host visitors.

· Answer phones and transfer or take messages.

· Open and distribute mail.

· Deliver and retrieve documents, mail, payments, and special orders.

· Stock reception area/ breakroom/ restrooms.

· Maintain office environment including video screens, white walls, and front reception area materials.

· Maintain office inventory including office supplies, coffee, water, and snacks for visitors.

· Coordinate meeting room preparations and cleanup.

· Coordinate office lunches and cleanup.

· Coordinate office cleaning, minor repairs, and maintenance.

· Perform additional assignments per manager's direction.

· Ensure timely completion of multiple deliverables, and proactively address difficult situations in a positive cooperative manner.

QUALIFICATIONS AND SKILLS

· Minimum of 3-5 years’ experience working for a Commercial General Contractor.

· Excellent English oral and written communication skills.

· Savvy Computer skills: Microsoft Suite (Outlook, Word, Excel), Procore, Foundation Software Accounting.

· Be articulate, communicative, and professional with excellent verbal and written communication skills when working with both internal and external contacts.

· Excellent organizational skills and organizational responsibility and efficiency.

· Candidate must always maintain the highest level of confidentiality and possess the ability to properly handle sensitive materials concerning the organization.

· Valid Driver’s License

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Experience:

• Construction Office: 1 year (Required)
• Accounts Payable in Construction: 1 year (Required)

Work Location: In person

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