SUMMARY / OBJECTIVE

The Compliance Specialist is responsible for the overall HUD Section 8, LIHTC Section 42, and Rural Development compliance of each project. Responsible for resident files, HAP submissions, resident certifications, and enforcement of agency regulations. Support our Corporate Compliance Team in ensuring compliance with federal regulation and producing quality, timely and accurate resident certifications. This is a full-time position. Flexible hours and hybrid work from the office / work from home available after 90 days.

ESSENTIAL FUNCTIONS

• Maintain resident files to comply with appropriate affordable housing regulations.
• Audit eligibility paperwork provided by Resident Manager and ensure paperwork is compliant. Once paperwork is deemed compliant, the Compliance Specialist will produce the necessary resident certifications for the program types on the property.
• Work with Corporate Compliance Manager in on-going training of Resident Managers.
• Required to respond to agency correspondence in a timely and professional manner.
• Ensure enforcement of the agency regulations.
• Communicate with the Corporate Compliance Manager and Regional Property manager regarding property issues.
• Monitor EIV issues through completion.
• Process move-out paperwork.
• Update software necessary to the position.
• Prepare and submit HAP vouchers for subsidy payments as well as make any corrections to the HAP submissions as necessary.
• Prepare lease packets for new properties.
• Audit files and re-organize for new properties.
• Assist with data entry for new properties.
• Create necessary ledger adjustments.

• Performs other related duties as assigned.

COMPETENCIES

• Self direct and manage multiple projects, objectives & deadlines
• Write professional formal letters
• Research and respond to detailed requests in writing
• Use a computer for word processing, spreadsheets, email, web browsing, property management, and affordable housing software
• Write legibly.
• Work in a collaborative manner, as a member of a project team
• Relate professionally with residents & employees
• Communicate effectively with people from diverse backgrounds
• Commit to the mission and values of Northwest Real Estate Capital Corp.
• Be flexible to sudden changes in work plans
• Maintain a professional personal appearance
• Comprehend and effectively manage complex regulatory requirements
• Familiarity with laws, regulations, and best practices in Fair Housing.

SUPERVISORY RESPONSIBILITIES

• None

WORK ENVIRONMENT

• Office environment

TRAVEL REQUIRED

• Limited; may be required to travel to property sites.

EDUCATION AND EXPERIENCE

• Education: High school diploma or equivalent
• Experience: Prefer previous compliance and/or administrative experience. Will train.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

ADA REQUIREMENTS

• Physical: Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Must be able to walk, stand, and sit for extended periods. May be asked to lift up to 25 lbs.
• Sensory: Frequently required to read documents, watch training videos, and read numbers on a computer screen. Must be able to distinguish normal sounds with some background noise, as in accepting phone calls, interacting with management, co-workers, and other staff, etc. Must be able to speak clearly and understand/be understood using the English language.
• Cognitive: Frequently required to concentrate on intense detail with constant interruption. Must be able to attend to a task/function for 1 hour or more. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks/assignments given to self and others over a period of several days.
• Environmental Conditions: Dust, potential loud noises, glare from computer screens, heat, and air conditioning.
• Equipment: Frequently required to use a computer, mouse, keyboard, telephone, copier, scanner, and fax machine.

VALUES-BASED BEHAVIORS

• Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and assumptions. Is compassionate for the life circumstances of others.
• Works effectively in a team environment and actively participates in joint problem solving; willingly includes employees.
• Identifies and takes advantage of opportunities for personal and professional development.
• Encourages other employees to work as a team for the benefit of the organization.
• Comes to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets agreed upon deadlines.
• Collaborates with other work groups, and outside organizations as appropriate, in a proactive and responsive manner.
• Honors the private and confidential matters of co-workers, employees. Protects the proprietary information of Northwest Real Estate Capital Corp.
• Follow rules, regulations, and policies. Positively contributes to implementing changes.
• Communicates courteously and effectively with others. Sets clear expectations.
• Reinforces the importance of the core values within the work group and the larger system by acknowledging behaviors that demonstrate or reflect Respect, Trust, and Dignity.
• Deals with issues directly, in a respectful and timely manner. Approach focuses on resolving the issue while not criticizing the person.

CULTURE & VALUES

At Northwest Real estate Capital Corp./Tamarack Property Management Co., our values and behaviors live vibrantly guiding how we work, the decisions we make, and the results we achieve. Respect, Integrity, Trust, and Accountability (RITA) help us to create trusting relationships with our employees. We value them and their personal goals and aspirations just as much as their work. We hire the most uniquely qualified, dedicated, and energetic employees and we hope you are one of them!

AFFIRMATIVE ACTION / EEO STATEMENT

Northwest’s objective is to recruit, hire, train and promote into all job levels the most qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Experience

• Prefer previous compliance and/or administrative experience. Will train.

Education

• High School or better