Job description
Department: City Hall Maintenance
Employment Status: Non-Exempt; Full-Time; UFCW Admin
Salary: Grade A04 – Step 1, minimum starting pay
$19.42 per hour
Licenses/Certifications: Must possess a valid Driver’s License
SUMMARY
The City of Chicopee’s City Hall Maintenance is hiring a Clerk that while under supervision, is the clerical support to the Facilities Maintenance Department responsible for customer service, contracts, invoices, processing work orders, time report and payroll entry, maintain computer record files, and any other office and/or clerical duties as needed for Maintenance Department across several different municipal locations. The Clerk assists with vendor service, accounts, and billing as needed. This is a 40-hour work week position.
SOME ESSENTIAL DUTIES INCLUDE
Prepares and/or assists in preparation of correspondence, reports, and spread sheets for the Facilities Director and/or Assistant Director and may assist as needed.- Records personal data for employee records and assists with preparation, tracking and maintenance of personnel records in compliance with Human Resources, and manages all payroll/employee data related issues.
- Required to assist with Payroll for several Maintenance locations.
o Time Processing
o Payroll Accrual Reports
o Payroll Correction Forms
o PD l00's and Change Sheets
o Essential Hiring Forms
- Manages Maintenance files and work productivity data.
- Provides customer service on phone and in person for all Maintenance related issues.
- Assists staff with customer service to help with office workload distribution.
- Responsible for preparation of bills payable, warrants, and purchase orders.
- Prepares work orders and files completed work orders.
- Prepares reports, correspondence, spread sheets, etc.,
- Reviews invoices against contract terms, conditions, and amounts.
- Assists with bookkeeping on budget accounts.
- Assists with office supply inventory and ordering.
- Deals with vendors regarding services and products.
o May investigate problems with vendor invoices, services and/or products.
- Assists with preparation of processing payments to contractors.
- Uses individual judgment to prioritize work tasks to completion.
- Completes assigned duties/projects in a timely manner with a high degree of precision and accuracy.
- Maintains effective relationships with employees, city officials, residents, public and private agencies.
- May run errands for City related business as needed.
- Abides by City of Chicopee Health and Safety policies and procedures.
- Delivers mail to various city locations and/or staff.
Please Click Here to View Full Job Description
QUALIFICATIONS
To be minimally qualified for this position, one must meet the following criteria:
-
Must possess a valid Driver’s License
COMPENSATION, SCHEDULE, & BENEFITS
The City of Chicopee provides its employees ( contingent upon employment status ) with a robust benefits package which includes:
Medical, Dental, Vision, Sick-Time, Life Insurance, 12+ Paid Holidays, Personal Time, Vacation Time, Retirement Saving Plans (457b), a Pension Plan, Employee Discounts, and more.
This is a full-time, 40 hour per week position, with a schedule of 8:00 AM – 5:00 PM, Monday – Friday.
This role is classified as a UFCW Admin Union,
Grade A04 ,
starting at
Step 1,
with a minimum starting pay of
$19.42 per hour
,
with
periodic step and pay increases upon continuous completion of employment with the City of Chicopee.
HOW TO APPLY
If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following:
- Go to chicopeema.gov/jobs and apply online by selecting the job and ‘Apply Now’
- OR Select ‘download application’ on the City’s employment page and deliver it along with your resume to the Department of Human Resources, located at Chicopee City Hall, 274 Front Street, 1st Fl. Chicopee, MA. 01013.
Questions?
Text, Call, or Email:
ChicopeeCAREERS
P: (413) 594-1584
C: (413) 523-2394
resume@chicopeema.gov
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