THE POSITION

Are you interested working in an office environment which provides support to a wide range of fire service training and certification programs? The Pennsylvania State Fire Academy is seeking a detail oriented administrative support professional that has a passion to serve the public, be the first contact for stakeholders, and provide excellent customer service. Apply today!

DESCRIPTION OF WORK

In this position, you will provide clerical support by performing a wide variety of clerical and secretarial duties such as preparing and processing letters, reports, certificates, transmittals, and minutes for the Pennsylvania State Fire Academy Certification Program Manager, the Fire Academy Training Services Administrator, and the Assistant Fire Academy Training Services Administrator.

You will provide clerical support to the Certification Program area by processing information received from certification test sites and certification applications and maintaining those files, tracking and providing IFSAC and NBFSPQ certification numbers, preparing and typing documents to purchase certification supplies, and tracking and forwarding all payments for certification.

This position will also require you to provide clerical support to the SFA by typing and processing correspondence and other required documents as well as data entry ensuring correct format, grammar, spelling, completeness, and consistency of substance in conformance with agency administrative standards and absence of typographical errors. Other duties include serving as the alternate SFA timekeeper, processing incoming and outgoing mail and monitoring those supplies and postage, recording meeting minutes, responding to written and telephone inquiries, and functioning as lead clerical to other clerical staff to meet certification operations and may also support ancillary clerical functions to meet SFA operations.

During designated emergencies or disasters, performs assigned duties at the State Fire Academy or other locations as assigned by State Fire Commissioner.

Interested in learning more? Additional details regarding this position can be found in the Position Description.

• Full-time employment.
• Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 30-minute lunch.
• Essential employee may work 12 hour shift.
• Telework: You may have the opportunity to work from home (telework) part-time. Upon completion of orientation, you may be eligible to participate in the Fire Academy Part-Time Telework Program. You may be eligible for up to 3 days of telework depending on work assignments and activities to support at the Academy. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Lewistown.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (commonwealth title); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Learn more about our Total Rewards by watching this short video!

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.