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INTRODUCTION:

This position is located in the Department of Disability Services, Office of the Chief of Staff, Operations Division, Business Services Unit.

The Business Services Unit is responsible for processing invoices for payment under the District of Columbia’s Prompt Payment Program. Works under direct supervision of the Business Services Supervisor performing routine tasks related to processing invoices/performing Business Services functions in accordance with established Department on Disability Services (DDS) and District of Columbia (District) policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES

• Receives invoices for payment. Verifies accuracy of invoices, including approvals; verifies funding; and ensures that any necessary documentation is attached. Re-routes incomplete invoices to the Provider Relations Services Unit and invoices with funding issues to the Financial Services Unit.
• Prepares and processes invoices for processing in the District’s automated invoicing system for payment within the District’s Prompt Payment Regulations.
• Informs Supervisor of invoices which will not be processed within the timelines specified in the Prompt Payment Regulations.
• Receives, updates, and files provider W-9 forms and process annual 1099 forms.
• Maintains required databases of financial information. Executes regular and ad hoc reports regarding invoices (processed, returned, re-routed, etc.) and conducts research as requested by Supervisor.
• May respond to provider questions regarding an invoice – where it is in the process or expected time of payment. Refers other inquiries to the Provider Relations Services Unit or Supervisor.
• Performs other duties as assigned.

QUALIFICATIONS

Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Two (2) years of general accounting, budgeting, and/or accounts payable that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

CAREER PATHWAYS

This position is part of the Pathway to Government Employment Partnership Program. District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or received a GED or its equivalent from the District of Columbia will receive priority consideration for this entry-level position.

Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the District government may extend a final offer of employment.

EDUCATION

A high school diploma is required. An equivalent combination of education and experience will be considered.

Collective Bargaining Unit

This position is in the collective bargaining unit represented by AFSCME Local 2401.

WORK EXPERIENCE/KNOWLEDGE REQUIRED

Working knowledge of the District’s automated invoice processing system and applicable DDS and District policies, procedures, and regulations regarding work performed to process invoices in a timely manner.

Knowledge of provider payment schedules.

Knowledge of DDS’s organization and its Divisions’ responsibilities to correctly re-route unpayable invoices for applicable corrections, approvals, additions, etc.

Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases and maintain files.

Demonstrated ability to work independently or as a part of a team.

Additional information

Once applications are submitted, applicants will not be able to change their responses to the online questions.

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.

If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and

The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Work Schedule

This position offers a hybrid in-office and remote schedule, requiring at least 2 days a week in-office flexible schedule.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a "not qualified" determination.

EEO Statement

The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.