Job description

Shibley Psychology is a mental health practice located in Mission Valley. We provide individual and group psychotherapy and specialize in conducting psychological evaluations for individuals involved in immigration proceedings.

We are seeking a Bilingual (Spanish/English) office manager to run administrative tasks and ensure the smooth flow of operations. The potential candidate for this position is efficient, resourceful, very organized, has attention to detail, and is able to multitask. A warm personality and professional demeanor are essential.

RESPONSIBILITIES:

- Schedule and confirm appointments

- Greet patients and handle all administrative paperwork

- Collect payments, maintain updated billing logs, and run weekly financial reports

- Protect confidentiality of all clinical records

- Be in charge of all invoicing and filing insurance claims for payment

- Manage appointment schedules for all clinicians

- Track progress of all evaluations from start to completion and communicate with referral sources

- Handle employee paperwork and run bi-weekly payroll

- Update company webpage as needed

- Assist with social media marketing

- Maintain tidiness and cleanliness in the office and order office supplies when necessary

MINIMUM REQUIREMENTS:

- Fully bilingual in English and Spanish

- Excellent writing and communication skills

- Proficiency in Microsoft Office programs, Google Workspace, and Dropbox

- Ability to multitask and work independently

- Exceptional organization skills and attention to detail

PREFERRED REQUIREMENTS:

- Bachelor's degree

- Experience and/or training in office/business administration

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Typical hours per week:

• 20 - 40

Typical end time:

• 5PM

Typical start time:

• 9AM

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• administrative: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person

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