Job description

Schwartz Hannum PC is a fast-paced, entrepreneurial, management-side labor, employment, and education law firm based in Andover, Massachusetts, but with a dynamic, nationwide practice. We recruit skilled and dedicated support staff professionals to help achieve and maintain the highest level of client service.

Schwartz Hannum PC’s committed management team, legal professionals and administrative support staff serve as the foundation of the Firm’s success. Employment at Schwartz Hannum PC is a great opportunity to join a team of dedicated, professional individuals.

SUMMARY:

The Billing Manager compiles, prepares, reviews, manages, and executes attorney billing. May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Responsible for reporting of attorney hours and realization rates. Creates and manages requested reports related to client history, account receivable, and other billing related items. Maintains contact with attorneys, staff, vendors, and clients and observes confidentiality of client and Firm matters.

The option to work remotely, in-person, or a combination of both. Possibility for flexible hours, including both part-time and full-time options.

SCOPE OF POSITION:

Responsible for all aspects of the client billing function of the Firm. Utilizing the time tracking and billing software of the Firm to its fullest potential.

ESSENTIAL JOB FUNCTIONS:

• Compile, prepare, and review client bills on a monthly basis.
• Print, review, and edit pre-bills.
• Apply client retainer funds as directed.
• Process write-offs following Firm policy.
• Execute monthly bills in a timely manner.
• Mange collections following Firm policy.
• Manage multiple deadlines and requests.
• Ability to handle complex bills in a timely manner.
• Ability to handle high volume of billing each month.
• Ability to effectively interact and communicate with all Firm employees.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Create and distribute daily, weekly, monthly, quarterly, and annual reports, as required.
• Manage accounts receivable on a daily basis.
• Create and review engagement letters for clients.
• Maintain all client data in the billing system.
• Prepare attorney origination charts.
• Prepare audit confirmation letters when requested.
• Prepare and send rate increase letters.
• Ensures strict confidentiality at all times.
• Assists with special projects as needed.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.

KNOWLEDGE AND SKILL SET REQUIREMENTS:

• Ability to understand and use computers, copiers, printers, scanners, and other types of modern office equipment.
• Experience with Sage TimeSlips 2018 or similar is preferred but not required.
• Ability to use various e-billing systems and databases, including, but not limited to: ASCENT, Bridgeway, Collaborati, CounselGo, Counsel Link, Onit, Serengeti Tracker, Tymetrix 360, and Thomson Reuters. Knowledge of and proficiency in law office procedures, law office technology and legal terminology.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and File Site /iManage (DMS).
• Ability to manage time, plan, and prioritize and organize work load.
• Ability to juggle multiple projects and demonstrate flexibility and adaptability regarding work assignments and changing priorities.
• Ability to work independently, meet deadlines, and work calmly under pressure.
• Excellent organization and communication skills.
• Ability to interact professionally and effectively with others and work in a proactive manner.
• Ability to apply common sense to carry out detailed written or verbal instructions and solve problems.
• Consistent attention to detail and accuracy in all aspects of work.
• Punctuality and dependability; ability to work overtime as needed.
• Maintain and promote positive productive relationships with all Firm employees; working closely with others when appropriate.
• Follow all Firm policies and procedures, including those outlined in the Employee Handbook and Employee Reference Binder.

MINIMUM EDUCATION / PRIOR EXPERIENCE / QUALIFICATIONS REQUIRED:

• High School Diploma required; college degree or appropriate Accounting certification preferred.
• Minimum of five (5) years of billing and law firm experience preferred.
• Successful completion of proof of eligibility to work in the United States (completion of the I-9 form).

Job Types: Full-time, Part-time

Pay: $68,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Work from home

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Andover, MA 01810

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