Job description

JOB OPPORTUNITY with the Glenview Park District:

Assistant Rental Coordinator (part time)

The Grove Redfield Estate

“Recreate” a better life with a career in the field of Parks & Recreation!

The Grove Redfield Estate is an award winning wedding and event venue located in Glenview, Illinois on the grounds of The Grove Nature Preserve, a 150 + acre National Historic Landmark. Built in 1929 by Prairie School architect George Elmslie, the estate features an elegant Craftsman style home, outdoor Pavilion, Gazebo and expansive grounds. Owned and operated by the Glenview Park District (GPD), the entire estate is included in private rentals.

JOB SUMMARY

The Redfield Estate Coordinator Assistant position is a year round part-time position supporting the Rental Coordinator.

This job involves a variety of tasks, including:

· Assist Rental Coordinator with all aspects of managing, marketing and booking the Estate for weddings, social, corporate and non-profit events

· Respond to email and phone inquiries from prospective and booked clients, vendors and catering partners

· Schedule and provide venue tours and follow-up correspondence to prospective clients

· Assist with site visits, final walk-throughs and logistics for booked clients, catering managers and vendors prior to events

· Manage event photo files

· Have a strong knowledge of computers, including Excel, Outlook and Word

· Assist in annual budget planning

· Attend required Park District meetings and trainings

· Attend hospitality industry networking events when requested

· Develop, maintain and promote positive relationships with partners and professionals in the industry

· Assist with overseeing day of event procedures in unison with Caretaker(s)

· Assist in scheduling equipment/décor/liquor deliveries and pickups pre and post event

· Assist with other administrative tasks and special projects, including Grove special events and festivals

· Learn and enforce all pertinent policies and procedures of the Estate and Park District

QUALIFICATIONS

Qualified applicants must be at least 21 years old. Ideal applicants are enthusiastic for and/or have experience in the events, weddings, and/or hospitality field. Must have excellent communication and exceptional customer service skills, able to demonstrate regular and reliable attendance with flexible availability, and sufficient physical ability to perform the job.

PAY & SCHEDULING: This is a year round part time position. You can expect to work a varied schedule of approximately 20-32 hours / week, including some evenings and weekends (with more hours in peak seasons of spring, summer, and fall). Target hiring wage is $17-$20 / hour DOQ (depending on qualifications).

APPLY ONLINE

Visit us at www.GlenviewParks.org – click on “Jobs” at the top of the page.

If interested, please apply early. Recruiting and interviewing will begin immediately.

The Glenview Park District is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Weekly day range:

• Weekend availability

Work Location: In person

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