Job description

Position Title: Assistant Property Manager

Location: Atlanta, GA

Reports To: Senior Portfolio Manager

Job Summary: Responsible for administration of all tenant leases, billing and collecting tenant receivables, updating lease status reports, generating monthly reports for owner, assisting in annual budget preparation, implementing procedures, cost controls and policies. Responsible for completing and maintaining property records, preparing routine reports, tracking and processing accounting data, assisting with special projects, processing work orders, oversee event planning and assist Property Manager with duties as necessary.

PROPERTY MANAGEMENT FUNCTIONS

Accounts Receivables:

• Review online bank accounts and enter cash receipts
• Monitor and reconcile unapplied receipts
• Prepare tenant adjustment, write-offs and refunds
• Prepare quarterly bad debt “no reserve” requests
• Monitor delinquency reports and pursue tenant collections
• Document collection activities
• Prepare late fees
• Assist with calculations of annual OPEX adjustments and reconciliations

Accounts Payables:

• Approve invoices
• Process property tax payments
• Prepare monthly accruals
• Assist PM with annual capital plan, operating budget and reforecast
• Document legal or risk management review of contracts or insurance coverage
• Assist PM construction project schedule, monitoring activities, punch list and budget tracking
• Prepare vendor contracts
• Assist the PM in with the letters of credit and tenant deposits

Building Maintenance, Security and Contract Administration:

• Assist the PM with building inspections

• Conduct annual fire drills and other tenant training
• Implement tenant visitation program and maintain a close relationship with contacts
• Respond/submit tenant requests received outside of the tenant work order system
• Oversee third-party vendor contracts (e.g. janitorial, security, etc.)

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):

• Oversee day-to-day issues for all office buildings
• Issue tenant, security, janitorial or project notices
• Invoice coding
• Contract administration
• AP/AR
• Assist PM with scheduled and non-scheduled reports
• Coordinate tenant move-in/out with PM and Engineers
• Follow-up on tenant service requests to ensure work is completed in a timely and professional manner
• Compile, organize and audit security reports
• Complete sub-meter reading spreadsheet and verify all billable work orders

• Tenant invoices and adjustments
• Security logs
• Assist with sub-meter billable work orders
• Janitorial inspections

• Landscaping inspections
• Tenant bill backs
• Service contracts

• Assist PM with operating budget
• Holiday events

MINIMUM QUALIFICATIONS:

• Must have a minimum high school education, Associates, B.A. or B.S. college degree preferred
• Minimum of 3-5 years previous commercial property management experience
• Previous experience in real estate accounting, monthly accounting cycles, AP/AR and commercial leases
• Possess professional demeanor and excellent interpersonal skills
• Computer literate and proficient on MS Word, Excel
• Excellent communication skills, both verbal and written

DESIRED QUALIFICATIONS:

• Bachelor’s degree in related field

COMMENTS

Must be able to work independently. Must organize individual workflow, as well as assist in the workflow of Supervisor upon request. Accuracy required with generation of reports and correspondence, and compliance with company policies and procedures. Must be able to work effectively in high-pressure office with a professional attitude and possess a positive attitude. Must be able to adapt to changes in workload and job requirements.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Atlanta, GA 30327: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Commercial Real Estate: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

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