Position Title

Administrative Specialist, Office of the President

Staff/Faculty

Position Type

Admin/Professional

Full or Part Time

Full Time

Summary

Reporting to the Vice President for Operations while also working closely with the Chief of Staff, the administrative specialist provides administrative management of the operations for the offices, supports and assists the President in all aspects of the office, coordinates the overall operations and efficiency of the President’s office with general guidance from the Chief of Staff and will assist with process improvement initiatives across the University. This position will also provide high level administrative support to the Vice President for Operations and Finance. Additionally, this position will interface with all levels of the organization and is the primary point of contact between the office, the University community and external constituents.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 8
Starting Salary Range:$46,300 – $55,000
Location: Rootstown, OH

Principal Functional Responsibilities

1) Manage all aspects of the President and Vice President’s daily calendars, appointments and speaking engagements to include reviewing and assessing the urgency/priority of all requests for appointments, meetings and/or special invitations to attend various activities or events. Oversee travel schedules and resolve scheduling conflicts.
2) Collaborate with the University Advancement office to maximize the President’s fundraising efforts which include participating in event/meeting planning as assigned, administering guestlists, menu selection, invitations and other event-related communications. Strategically utilize the president’s calendar in relation to community events and opportunities.
3) Organizes and maintains a system of external and internal relations for the President and Vice President. This includes overseeing the preparation of correspondence; ensuring constituents have received appropriate correspondence before and after meetings with the President and/or Vice President; transcribing and editing all correspondence requiring signatures; and maintaining a historical file of contact with constituents.
4) Manage operational objectives as assigned demonstrating a high level of initiative as well as the ability to think ahead and act in a proactive manner. Coordinate and implement the process for reporting and documentation of information related to projects/functions including but not limited to the President’s Diversity and Equity Advisory Council, the President’s Report to the Board of Trustees, etc.
5) Identifies and recommends improvements within the office. Identifies the key areas for improving standards and incorporates new techniques to enhance the existing operating standards.
6) Display a high level of initiative with an instinctive ability to think ahead and act in a proactive manner with regard to projects and daily tasks.
7) Participate on institutional committees and work with project teams in correlation to University initiatives.
8) Perform other duties as assigned.

Qualifications

Key Skills, Personal Characteristics, and Key Competencies

• Proven analytical, problem solving and organizational skills

• Demonstrated ability to multi-task

• Ability to anticipate and initiate action

• Ability to manage time effectively

• Ability to effectively exercise independent judgment

• Excellent computer, writing and interpersonal skills

• Shows initiative, flexibility and creativity

• Ability to perform with minimum supervision in a high-volume work environment

• Ability to maintain strict confidentiality

• Proficiency in professional telephone etiquette

Preferred Qualifications

Physical Requirements

Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.

NEOMED EEO Statement

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272
Email: momalley@neomed.edu

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.

Notification of Annual Security Report.

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