JOB TITLE: Administrative Specialist I-Accounts Receivable

DEPARTMENT: Administration

COMPANY INFORMATION:

Established in 1986, ATS is the leading provider of energy management services, automated control systems, critical airflow solutions and building systems integration. We aim to be the market leader in excellence in Building Technologies by providing preferred and best in class people, engineered solutions, service support and products.

Headquartered in Renton, WA with a local management and ownership team and 16+ offices across the Western US, we support complex projects across the country and abroad. Our team of over 500 are dedicated to continuous growth and doing what's right for the customer. We seek out candidates who are curious and eager to learn, possess excellent communication skills and who bring a strong work ethic.

We provide an extensive training program to our new hires and seek out candidates from diverse backgrounds who are interested in joining a committed team. We have tremendous tenure at ATS and our employees find a career and an investment in their long-term success here.

JOB SUMMARY:

Perform clerical and data entry tasks to complete Accounts Receivable requirements including prepare, process and complete monthly invoices. Monitor, inquire and pursue past due invoices. Enter and apply daily check and electronic deposits. Gather, organize and apply intercompany billing rules monthly.

DUTIES AND RESPONSIBILITES:

• Complete full accounts receivable cycle

• Process invoice adjustments

• Review, enter and apply daily payments

• Pursue, inquire and investigate past due invoices

• Respond timely to AR questions and adjustments

• Provide reference checks

• Answer customer payment inquires

• Intercompany billings processing within different ATS

• Bi-weekly reviewing and correcting timesheet entries

• General clerical and administrative tasks

SKILLS AND ABILITIES:

• Experience with Excel and PDF

• Organized

• Clear communication, written and verbal

• Team oriented

• Can do attitude

• Willing to assist others

• Independent worker

• Self motivated.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This position requires on site office environment, spending much of your time typing on a computer. Must be comfortable working in an office, cubicle environment with other team members.

POSITION TYPE AND HOURS:

• Full-time, non-exempt

• Typical Monday – Friday working hours with flexibility as needed

CREDENTIALS AND EXPERIENCE:

• High School Diploma

• Computer experience

• 1 year clerical experience

• Ability to type, use a 10 key and a mouse

COMPENSATION AND BENEFITS

• $46,000 to $56,000 DOE
• Benefits PDF https://atsmsi.com/wpcontent/uploads/sites/5/2023/02/ATS-Benefits-Basic-1-2023.pdf

ATS is an equal opportunity employer, and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military, or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.