Administrative Specialist
Full Time
Frankfort, KY 40601
$2,622 - $3,884 a month
Posted Just posted
Job description
Advertisement Closes
6/10/2023 (8:00 PM EDT)
23-04315
Administrative Specialist III
Pay Grade
12
Salary
$2,621.78 - $3,883.92 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
General Government Cabinet | Secretary of State
Location
State Capitol Building
700 Capital Avenue, Suite 152
Frankfort, KY 40601 USA
700 Capital Avenue, Suite 152
Frankfort, KY 40601 USA
Description
The Office of the Secretary of State is a constitutional office within the Commonwealth of Kentucky. The Secretary of State serves as the Commonwealth’s Chief Election Officer, Chief Business Official, and chief advocate for civic engagement. There are three offices within the department: the Office of Administration, Office of Business Services and Office of Elections. This position is within the Office of Business Services.
This Administrative Specialist III position receives and reviews a high volume of business filings for legal compliance with KRS Chapter 14A, with a heavy emphasis on, and responsibility for, managing electronic business filings from sources including but not limited to, Kentucky Business One Stop, Fast Track, and the dedicated sosfilings@ky.gov email address. Processes payments of filing fees, scans documents, and creates entries for business filings and files the same into the Integrated Desktop Enterprise ("IDE") system with accuracy and attention to detail.
Key Responsibilities:
This Administrative Specialist III position receives and reviews a high volume of business filings for legal compliance with KRS Chapter 14A, with a heavy emphasis on, and responsibility for, managing electronic business filings from sources including but not limited to, Kentucky Business One Stop, Fast Track, and the dedicated sosfilings@ky.gov email address. Processes payments of filing fees, scans documents, and creates entries for business filings and files the same into the Integrated Desktop Enterprise ("IDE") system with accuracy and attention to detail.
Key Responsibilities:
- Direct supervision of employees.
- Have working knowledge of the rules, regulations, and policies and procedures.
- Answer questions from callers and visitors.
- Assist constituents with basic information from all departments.
- Prepares and updates frequently asked questions.
- Tracks all changes to office procedures to better communicate with constituents.
- Provides back-up to other areas of the Office of Business Services.
- Drafts correspondence and reports.
- Proficient in Microsoft Office.
- Ability to become proficient with in-house software programs.
- Good verbal and written communication skills.
- Ability to multi-task.
- Proficient in the use of multi-line phone systems.
- Team player
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Michelle Starkweather at michelle.starkweather@ky.gov.
An Equal Opportunity Employer M/F/D
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