Administrative Specialist
Full Time
Frankfort, KY 40601
$2,622 - $3,884 a month
Posted Just posted
Job description
Advertisement Closes
5/28/2023 (8:00 PM EDT)
23-04376
Administrative Specialist III
Pay Grade
12
Salary
$2,621.78 - $3,883.92 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
General Government Cabinet | Attorney General
Location
1024 Capital Center Drive
Frankfort, KY 40601 USA
Frankfort, KY 40601 USA
Description
The Office of Attorney General Daniel Cameron is the chief law office for the Commonwealth of Kentucky, responsible for defending laws and protecting Kentuckians. Comprised of a Civil, Criminal, and Appellate Division, attorneys and staff within the office handle pressing and complex legal matters and represent the Commonwealth’s interest in every area of the law.
The Administrative Specialist III is a highly skilled specialist handling aspects of cemeteries, crematories, pre-need burial contracts for the Registration Branch inside the Office of Consumer Protection. The specialist will perform annual inspections of crematories throughout the Commonwealth of Kentucky. The specialist will enter, maintain, monitor, and evaluate filings using various databases to evaluate applications for licenses and certificates.
Key Responsibilities:
The Administrative Specialist III is a highly skilled specialist handling aspects of cemeteries, crematories, pre-need burial contracts for the Registration Branch inside the Office of Consumer Protection. The specialist will perform annual inspections of crematories throughout the Commonwealth of Kentucky. The specialist will enter, maintain, monitor, and evaluate filings using various databases to evaluate applications for licenses and certificates.
Key Responsibilities:
- Provides professional support to Registration Branch and sellers of pre-need burial contracts, pre-need cemetery merchandise sales, preconstruction mausoleum, underground crypt or columbaria sales, cemetery companies, crematory authorities and crematory operator licenses.
- Enters, maintains, and monitors complex database for compiling information required for reports, registration status, licenses, and certificates. Prepares correspondence under own signature to applicants. Prepares statistical reports as requested. Posts balances and reconciles accounting records submitted monthly and annually. Opens and processes mail.
- Performs annual physical inspections of crematories including security of the facility, viewing equipment, and issuing annual inspection certificates.
- Serves as liaison between Office of Consumer Protection, Registration Branch and other state and federal government agencies, local city and county municipalities, law enforcement agencies, regulated industry and the general public. Monitors industry for trends.
- Reviews consumer complaints and works with Attorneys to resolve and/or refer complaints when appropriate to other agencies. Assist investigations, including testifying in Court.
- Official Custodian of records. Performs duties of archiving and/or destruction of records pursuant to established policy and procedures. Performs other duties as requested, including rotation of coverage East Office receptionist, switchboard, mail Clerk.
- Strong written and verbal communication skills
- Motivated to serve the Commonwealth of Kentucky as part of a team
- Ability to work both independently and collaboratively
- Computer literacy, knowledge of Hi-Q
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jon Farmer at Jonathan.Farmer@ky.gov or 502-696-5448.
An Equal Opportunity Employer M/F/D
gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.