Job description

Job Description:

• Our Manufacturing Client in Hayward, CA is seeking an Administrative Specialist to work at their Chemical Plant.

Summary of job:

• Provides general administrative support to Hayward Site.
• Exercises discretion and independent judgement in managing flow of work.
• Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.
• Detailed-oriented. Collaboration and commitment are key for this position.
• Must be proficient in using Word and Excel.

What's a typical day as an Administrative Specialist? You will:

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues, or groups in the organization.
• Take ownership in your work, demonstrating good problem-solving skills.
• Be capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrate comfort and skill when using technology.
• Have strong organization and time management skills.
• Have good planning skills and ability to anticipate needed resources.
• Be able to adapt to change.
• Work with minimal direction to produce quality results.
• Overcome obstacles in order to complete projects.
• Have a bias for action.
• Maintain productivity during times of change.
• Build appropriate rapport and effective relationships within company .
• Review and maintain documents and records in accordance with company guidelines.

Specific job duties include:

• Maintaining Library Documents
• Check twice monthly for CTT tasks due and input dates on excel spreadsheet to easily identify when document should be received.
• Collect documents from production and ODMS coordinator's box every morning.
• Review documents for completeness. If not complete, contact the document inspector on record to correct errors.
• Check documents to confirm that print date and document completion date meet 48hr requirement.
• If document is missing, track down document by reaching out to whoever closed the task.
• If inspection checklist reflects a failure, create an "In Progress Inspection Form” for filing and refer document to EHS or Maintenance
• Input completed documents' date and "In Progress” information on Excel spreadsheet.
• File all completed CTT entered documents by the 1st week of following month.
• Communicate every month to leadership regarding missing documents by crew.
• Maintain documents in binders/tubs per identified retention.

Prepare Records Center documents.

• As needed, provide office with labels appropriate for records center storage
• Maintain and update an archive document location list in WebEDMS
• Records Retention – Destroy items outside of retention in Warehouse Cage
• Ship items to Corporate annually
• Order official labels for admin file boxes.

Create and Maintain Physical Library

• Create covers, spines and indexes for binders using appropriate section colors.
• Audit and destroy documents which are outside of retention date.
• Order supplies to maintain Library.

Procedure Formatting

• Send notifications regarding procedures needing to be reviewed by owners - at minimum once a month.
• Compare reviewed procedures and updates against approved procedure template
• Reformat procedures if out of alignment or is missing required information.
• Work with procedure owner to make corrections if the information needed is outside the scope of responsibility.

This job might be an outstanding fit if you have the following REQUIRED Knowledge/Skills/Abilities:

• High School Diploma or GED (required)
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Detail-oriented
• Excellent organizational skills
• Time management skills

Job Type: Contract

Salary: $23.00 - $23.01 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Hayward, CA 94545: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Speak with the employer
+91 9735823440

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