BID/JOB ANNOUNCEMENT

Administrative Services Officer I, B13 - $59,184.00

Chicago Department of Aviation

Human Resources Division

Number of Positions: 1

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

ESSENTIAL DUTIES:

• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions, leaves of absences (e.g., FMLA-Regular, and Intermittent, Paid Parental, Medical-Personal Disability, Duty Disability, Military, VESSA, Union), resignations, retirements, return to work (RTW), Reasonable Accommodation (RA), Return to Work Reinstatements (RTW) from LOA’s, disciplinary suspensions, discharges, dues changes, etc.
• Will be responsible for highly sensitive medical information.
• Maintains the federally mandated OSHA logs regarding the reporting of workers’ compensation claims for the whole department.
• Reports and manages all workers’ compensation claims to 3rd party administrator and enters on the job injury claims into the iCE system and generates wage statements for each claim.
• Participates in Quarterly Claims Review Meetings with Management Team and Claims Administrator regarding work related claims.
• Tracks work related injuries for OSHA logs (ORD & MDW) through Intelex.
• Works with managers to assist as a backup when HR Personnel Liaisons are on vacation or on leave of absence.
• Assists with hiring assignments as needed and especially for mass hiring (i.e., Seasonal Pool Motor Truck Drivers, Aviation Security, General Laborer-Aviation, as examples).
• Acts as a Personnel Officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees.
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes.
• Provides Benefits orientation and coordinates training and staff development activities.
• Interprets and explains personnel policies and procedures to managers and supervisors.
• Informs Payroll regarding appropriate Payroll Data Entry (coding) for all Leaves of Absence (LOAs) processed.
• Completes verifications of employment for employees.
• Interprets and explain CBA to employees and supervisory/managerial personnel as needed or requested.
• Good organizational skills to organize projects.
• Must multi-task multiple projects with strong results orientation and work within tight deadlines.

Additional duties may be required for this position.

LOCATION: Chicago Department of Aviation – Human Resources Division

10510 W. Zemke Road

DAYS: Monday - Friday

HOURS: 9:00 A.M. - 5:00 P.M.

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS: Graduation from an accredited college or university with a bachelor’s degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional Human Resources experience, or an equivalent combination of education, training, and experience.

NOTE: The candidate selected for hire must pass an airport background check and a Security Threat Assessment (STA).

SELECTION REQUIREMENTS: This position requires applicants to complete an interview. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected by SENIORITY order and according to the CBA rules. The interviewed non-bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Previous experience in the administration of Leave of Absence (LOA) programs.
• Previous experience in the administration of Workman’s Compensation programs.
• Previous experience in using ORACLE based (or similar) software.
• Proficiency level in Microsoft Suite software.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm CDT on March 24, 2023.