Description

Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

• Provides input to presentations and other departments/supervisor work (i.e., the supervisor provides general thought and the admin will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of the department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for the department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications

• High School Diploma or GED required
• 5 years experience in an increasingly responsible administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable Microsoft Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgment

The schedule is full-time, Monday through Friday, 8:30 A.M. to 5:00 P.M. Start and end times may vary slightly.

Licensure, Certifications, and Clearances:

• Act 34
• 
  UPMC is an Equal Opportunity Employer/Disability/Veteran