Job description
Position Purpose
To provide support to the Institute Manager including, but not limited to, coordinating events, organization of operational documentation, and communications with internal constituents and external vendors.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Education and Experience
- Associate degree, or 3 years’ experience of office support with a high level of autonomy.
Skills, Knowledge, and Abilities
- Strong knowledge of Exel.
- Organizational skills.
- Proactive.
Preferred Qualifications
Department Contact for Recruitment Inquiries
Christine Monigle
Department Contact Phone Number
603-646-8737
Department Contact for Cover Letter and Title
Christine Monigle, Institute Manager
Department Contact's Phone Number
603-646-8737
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Preferred, but not required
Special Instructions to Applicants
This position is funded by a grant. Continuation is based upon available funds.
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Project/Program Coordination
- Supports manager with planning, coordinating, and over-sight of projects and special events related to programs.
- Compiles CompX, Travel, Scholar and Prize Grants applications, including implementation of guidelines and assisting grantees.
- Files reimbursements and payments for programs and events.
- Requests grantee and honorarium payments.
- Communicates grantee balances monthly.
Percentage Of Time
35%
Description
General Office Support
- Prepares a wide variety of materials such as correspondence, reports, handouts, etc., proofreading to ensure accuracy.
- Assists the manager with orientation for new staff and visitors to Dartmouth and the community.
Percentage Of Time
35%
Description
Calendar Management
- Manages the details of the operations calendar to ensure timely communications and support to constituents, manager, and Director.
Percentage Of Time
10%
Description
Communication/Coordination
- Interacts regularly with a wide range of internal and external constituents and staff members, and conveys office, department, and College policies and procedures.
Percentage Of Time
10%
Description
Committee/Meeting Organization & Participation
- Coordinates, attends, and participates in various events as requested by manager.
- Gathers information for meetings and events, coordinates items for agenda, and distributes material to participants prior to meetings.
Percentage Of Time
10%
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned
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