Job description
Posting Information
Posting Information
Posting Number
2023428
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
Translational Health Research Center
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$3,500.00 - $4,060.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Demonstrated experience in the use of Microsoft Office; including Word, Excel, PowerPoint and Outlook.
- Experience providing advanced administrative support
- Experience conducting outreach, planning events, and working with multiple units/stakeholders/programs
- Ability to work under pressure, work without supervision, handle multi-task projects and complete work within established deadlines.
- Ability to write effectively and to prepare documents, spreadsheets, and written correspondence.
- A strong attention to detail and accuracy.
- Ability to prioritize workload, manage multiple projects at once, and meet established deadlines.
- Ability to oversee multiple program and grant budgets and to produce budget reports.
- Skills in basic math and bookkeeping/accounting.
- Experience working in a collaborative office setting.
Preferred Qualifications
- Bachelor’s degree or some college-level coursework.
- At least three years of experience as an administrative assistant.
- Experience working in a higher education or school setting.
- Experience working with grants or externally funded programs.
Job Description
Responsible for providing administrative and general clerical support to the Translational Health Research Center and affiliated grant projects. The primary purpose will be to support the center and affiliated grants through administrative and organizational assistance.
Job Duties
- Perform advanced administrative support duties and be responsible for administrative support of a growing research center with a variety of research/grant programs.
- Reconcile and monitor program budgets to provide routine budget reports: monitor transactions of operating budget; reconcile the account with ledgers; make budget adjustments; prepare expenditures, salary/fringe and budget reports.
- Assist with procurement and purchasing create purchase orders and reimbursements; monitor and/or order office supplies.
- Create personnel change requests and assist with the hiring process of full and part-time individuals.
- Assist in preparing budget reports and grant-related documentation in line with Texas State University and grant requirements.
- Prepare documents and reports with superior grammar, punctuation, and detail.
- Maintain confidentiality with office relations and personnel files.
- Assist in preparing and organizing various activities and events.
- Process travel arrangements, applications, and reimbursements using Concur and other platforms.
- Other duties as assigned.
Additional Information to Applicants
Job Open Date
03/14/2023
Job Close Date (posting closes at midnight)
03/28/2023
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume., You will be required to electronically attach a cover letter.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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