Job Title: Administrative Assistant II - Vocational

Wage/Hour Status: Nonexempt

Pay Group: P10 Salary Plan

Primary Purpose: Enter Industry Based Certification (IBC) into operational database. Enter all data for National Construction Career Educational Resource database. Assist Department Administrator in the daily operations of the Career and Technology Education (CTE) vocational department.

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school or hold GED.

Three years of full-time, wage-earning general clerical, secretarial, or administrative support experience.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

Excellent oral and written communication skills.

Skill to interpret and apply rules, policies, and procedures.

Knowledge of agency and departmental policies.

Ability to organize and maintain correspondence and files.

Major Responsibilities and Duties:

1. Prepare forms authorizing insertion of student educational achievements into permanent records and maintain confidentiality of information.

2. Type correspondence including memos, letters, forms, and reports as needed.

3. Assist departmental administrator with various assignments and special projects as needed.

4. Compile information and prepare miscellaneous monthly reports as required.

5. Audit records, correspondence, and reports for accuracy and completeness.

6. Compile information and prepare bimonthly and annual reports for assigned units.

7. Review resident correspondence and compose responses to resident requests.

8. Receive incoming calls, take reliable messages, and route to appropriate staff.

Policy, reports, and Law:

9. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

10. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.

11. Follow Windham School District policies and procedures in completing assigned job duties.

12. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities: None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands:

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands:

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.