Administrative Assistant - Housing

Full Time - Days

** Pay rate up to $17.36/hour**

United Methodist Communities at The Wesleyan, a senior affordable housing community located in the heart of vibrant Red Bank, NJ is seeking an Administrative Assistant.

The Administrative Assistant performs administrative duties and office tasks as assigned. They provide support to the Housing Administrator as well as other departments. They are the first point of contact for residents, vendors and visitors, whether by phone or in-person.

Requirements for an Administrative Assistant:

• A high school diploma or equivalent (Associate's degree or some college coursework preferred).
• Two - Five years of experience in an office environment, including AR/AP or bookkeeping work; proficiency with Microsoft Office applications.
• A desire to continue education in the Affordable Housing area a plus.

Responsibilities for an Administrative Assistant:

• Operates the business office function; manages the pre-admission process, wait list and assures that all pertinent documents are prepared for re/certification. Assists with marketing and move-in/out process.
• Addresses resident issues, maintains resident files to be in compliance and manages the maintenance work orders process.
• Collects and tracks rent and accounts payable and receivable. Interfaces with vendors and contacts vendors for repairs, inspections, and preventative maintenance as necessary. Prepares reports, memos, newsletters, correspondence and flyers as needed.
• Uses preventative maintenance software for tracking work orders and related preventative maintenance and maintenance activities. Assists in apartment-inspections and follows up on re-inspection for apartments that are not in compliance.

About UMC:

• Our Mission is to serve our community with passion, so all are free to choose abundant life and thrive by embracing an active lifestyle
• Certified A Great Place to Work for the last 5 years, we continue to grow and innovate to meet the needs of our residents while building upon our rich history of over 115-years of dedication to the communities we serve
• We offer 4 Full-Service Communities, 5 Affordable Housing Communities and HomeWorks throughout the State of NJ, offering a variety of options from Independent Living, Assisted Living, Memory Care, Long Term Care, Short Term Rehab, home care and more!
• Our company culture at UMC is built on our values of Compassion, Respect, Stewardship and Service.

Benefits offered by UMC for our Associates/Team Members:

• Employer-subsidized Medical and Dental Coverage (eligible at 30-hours per week)
• 403(b) Retirement Savings Program with Employer Match
• Employee Assistance Program
• Tuition Assistance, Professional Development and E-Learning
• Employee Discount Program
• Homeowner/Renter/Automobile Insurance (NJ Manufacturers)
• Generous Paid Time Off Program
• Group Life Insurance (No Cost to YOU!)
• 9 Paid Holidays/Premium Pay when working holidays
• Free uniform items & additional uniform allowances
• Additional great benefits like Vision coverage, Health Savings Account, Voluntary Life Insurance & so much more!

UMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.

United Methodist Communities (UMC) takes the health and safety of its employees, residents, patients, customers and their families very seriously. Please know that in order to become employed by United Methodist Communities (if otherwise eligible), you must provide satisfactory proof that you are fully vaccinated for COVID-19. Proof will not be required until you receive a formal job offer from UMC. Please also know that UMC will accept and review requests for accommodations for qualified individuals who cannot receive the COVID-19 vaccination due to a medical issue.