Administrative Assistant - ( 230000Q8 )

Description

Grounded in safety, scientific excellence, and ethics, our staff are leaders in their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from a number of scientific technical specialties and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environmental talents on work that is critical to our clients and the communities we support. Join a nation-wide team that has the environment down to a science.

Your Opportunity

The successful candidate will have a passion for detail and enjoy working in a fast-paced, unique team environment. As an Administrative Assistant, you will work with both the administrative and technical teams to assist with the production of accurate deliverables under tight timelines, assist the Regional Unit Manager in the daily operations of a consulting office, and provide remote administrative support to the staff in several offices across in the firm.

Your Key Responsibilities

• Assist staff in booking office resources, meeting room preparation, etc.
• Support staff with weekly timecard administration
• Assist staff with booking travel and submitting expenses
• Provide progressive administrative assistance within a client-focused office environment

Perform general office duties including, but not limited to:

• typing, reviewing, and formatting letters, correspondence, and reports;
• use of company templates and ability to customize them for a particular use, if needed;
• scheduling meetings;
• organizing/maintaining office files;
• scanning and copying;
• assembling hard copy and electronic (Adobe Acrobat) reports from text, figures, drawings, and attachments provided by others;
• processing and preparing mail and packages for shipment;
• cordially answering and directing incoming calls;
• preparing, sorting, and distributing mail;
• entering data into spreadsheets and online databases; and
• coordinating office repairs with the landlord, and equipment (copiers, computers, etc.) with the vendors
• Work with project managers and accounts payable (A/P) and project billing (A/R) to process invoices
• Maintain stock of office supplies across offices and maintaining office equipment to ensure proper functionality
• Assist the administrative team and project managers with archiving project records
• Miscellaneous duties, as assigned

Qualifications

Your Capabilities and Credentials

• Possess a willing, adaptable, and flexible approach with a ‘can-do’ attitude
• Excellent written and verbal skills
• Proven high attention to detail with some experience proofreading documents
• Ability to thrive in a fast-paced, highly demanding environment
• Demonstrated organizational skills with an ability to promptly prioritize work
• Proven critical thinking and problem-solving skills
• Ability to work on own initiative or as part of a team
• Flexible work hours on occasion
• Must possess excellent interpersonal skills and a strong commitment to excellence and high standards
• Must be proficient in Microsoft Office Suite, including but not limited to Word, Excel, and PowerPoint
• Must grasp instructions and information rapidly and apply them with varying degrees of supervision
• Must be willing to help all levels of staff members and understand how to effectively coordinate timely assistance from other support staff to accomplish tasks in order to meet deadlines
• Must have versatility, flexibility, and willingness to work within frequently changing priorities
• Must be willing and able to take the initiative when needed
• Must have strong organizational, problem-solving, and analytical skills
• Must be willing to support and network with Administrative Assistants in other regional ChemRisk offices

Education and Experience

• High School Diploma or GED
• Minimum of one year of experience as an administrative assistant.
• Experience supporting teams of more than 50 personnel is highly desirable.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec ChemRisk is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $68,500 - $99,400 (NYC location only)
• $62,800 - $77,000 (CA, CO locations only)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location : United States-Massachusetts-Boston

Other Locations : United States-New York-Brooklyn, United States-Illinois-Chicago, United States-Colorado-Denver, United States-Ohio-Blue Ash

Organization : BC-2389 EnvSvcs-US ChemRisk

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 16, 2023, 6:54:20 AM

Req ID: 230000Q8

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans