Administrative Assistant
Job description
Join Shingle Springs Band of Miwok Indians Team!
The Shingle Springs Band of Miwok Indians is a federally recognized Indian tribe that protects and enhances the quality of life of its members by preserving, protecting and promoting its history, culture and traditions; promoting self-sufficiency and a strong work ethic; exercising the powers of self-government and sovereign immunity; while providing social, health, economic and educational resources, opportunities and services that contribute to the well-being of the tribal community and the community surrounding it.
POSITION SUMMARY
Under the direct supervision of the Legal Administrative Manager, the Administrative Assistant will provide administrative support to the Legal Department and all other departments that will be assigned under the legal department. Duties include general clerical, receptionist and project-based work.
SPECIFIC RESPONSIBILITIES
- Create and modify documents using Microsoft Office.
- Perform general clerical duties including but not limited to: photo copying, faxing, mailings, estimates, and purchase and manual check requests.
- Responsible for coordinating all travel arrangements for legal department and/or other assigned departments as needed.
- Maintain the legal departments electronic filing system.
- Coordinate and maintain records for all tribal laws, including codes, ordinances, policies, resolutions, and minutes.
- Responsible for the creation and management of departmental data using spreadsheets.
- Ability to manage and compose correspondence to different agencies and/or departments.
- Schedule meetings and manage the calendars of Legal Department staff, including the legal task assignment sheet.
- Maintain all Codes, Ordinances, Policies, Tribal Council Resolutions, and update spreadsheets and shared drives.
- Maintain and store all Tribal contracts.
- Order supplies, obtain purchase orders and stock supplies.
- Other duties as assigned. The Legal Administrative Manager reserves the right to assign or reassign duties and responsibilities to this job at any time.
- Must be culturally sensitive to native customs.
MINIMUM QUALIFICATIONS
- High School Diploma/GED is required.
- One (1) year of demonstrated work experience, in an office clerical and/or administrative support position, using Microsoft Office (including Outlook).
- Knowledge of law office practice and familiar.
- Knowledge and usage of Public Access to Court Electronic Records (PACER).
- The ability to think clearly and analyze problems of organization and management to take effective action.
- The ability to handle sensitive materials, issues, and confidential assignments with tact and diplomacy.
- Good written and verbal communications skills, including composing/editing.
- Travel may be required.
- Must have reliable transportation.
DRUG SCREEN
Shingle Springs Band of Miwok Indians requires the successful completion of a drug screening of all potential Tribal employees prior to being hired. The Tribe recognizes that the State of California has legalized the use of marijuana. The Tribe is located on federally owned trust land and complies with federal laws. Therefore, marijuana use is prohibited, and all drug tests will include a screening for THC.
Shingle Springs Band of Miwok Indians recognizes a zero-tolerance drug and alcohol policy, and employees will be required to sign a Consent to Drug and/or Alcohol Testing. Employees may be selected for alcohol / drug testing upon reasonable suspicion, and upon any/all accidents.
BACKGROUND CHECK
Candidates for this position will be subject to criminal and character background checks and fingerprinting prior to being hired. Verification of previous employment and education will also be conducted after the interview if an offer of employment is being considered.
CONFIDENTIALITY
Confidentiality is an absolute requirement for this position and is cause for immediate termination if not followed to the highest standard.
INDIAN PREFERENCE
Preference in hiring is given to the most qualified applicant. However, when candidates for an open position are determined to be equally qualified, Native American candidates will have preference for hiring purposes. This means that if the qualifications of the best candidates are comparable, the Native American candidate is given preference. The following order of preference shall be adhered to when hiring: (1) Members of Shingle Springs Band of Miwok Indians members; (2) Spouses or domestic partners (certified through Tribal Court or the State of California) of members of Shingle Springs Band of Miwok Indians; 3) Parents of children of the Shingle Springs Band of Miwok Indians; 4) All other documented Native Americans; 5) All other applicants in accordance with Title 25, U.S. Code, Section 472 and 473. Applicants claiming Indian preference must submit verification of Indian eligibility.
gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.