Job description

Nexus-Indian Oaks is hiring an Administrative Assistant!
Our Nursing Administrative Assistant provides administrative and clerical support to the medical department, which promotes resident physical health and well-being.
Responsibilities:
Medical Information Systems Support

• Computerizes, edits and distributes reports and memos as requested by Nurse (RN)
• Provides medical information to the public folders for accessibility by clinicians
• Provides necessary medical communications to the school
• Maintains and updates resident medical lists and appointments; ensures medical record compliance by tracking necessary resident medical information including physicals, immunization records, consent forms etc.

Medical Services Facilitation

• Provides and communicates a list of residents to be examined during In-house medical visits with medical doctor (MO), Psychiatrist, dental clinics, audio/visual clinics and immunization clinics
• Assists In preparing the examination room
• Assists the program with transportation of residents to medical clinics; monitors residents as they wait to be examined and accompanies residents back to waiting area following their exam

Resident Schedule Coordination

• Notifies program staff of resident medical appointment dates, times, purpose and location; provides staff with necessary forms and instructions
• Communicates with RN to ensure compliance with all medical and dental office visits
• Communicates all resident appointment results to necessary parties including DCFS, Case Workers, DOC, Case Managers, Guardians and Clinical Supervisors to ensure continuity of care

Medical Office Administrative Support

• Answers and directs incoming telephone calls, relays messages to RN, MO and site leadership as needed
• Maintains accurate and confidential resident medical charts including medical reports and correspondences
• Provides general office support including documenting medical data, copying resident medical charts etc.
• Documents, generating memos and communication material to programs and creating forms and templates
• Provides requested documentation to RN, MD and Unit Coordinators
• Maintains resident admission packets
• Assists in utilization and review of resident medical files including IPI, COA etc., audits and prepares medical files for discharge
• Ensures confidentiality regarding client and resident medical background and treatment issues complies with all Nexus policies involving resident privacy and confidentiality policies for residents and families

Medication Assistance & Medical Supply Inventory

• Retrieves empty cassettes from programs, fills cassettes weekly and delivers filled cassettes to programs
• Assists in re-ordering medications from pharmacy and retrieves medications at pharmacy as needed
• Orders, maintains and distributes medical supplies to Nurse's office and units

Commitment to Diversity, Equity & Inclusion:

• At Nexus Family Healing, our voices and actions are focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and

Required Education & Licensure:

• High School
• 2+ years general office administrative
• Advanced experience with MS office suite, ability to accurately type 40 words per minute
• Valid Driver ‘s License & driving record that satisfies regulating agency and corporate home office policy

Nice to have:

• 3+ years general office administrative
• Proficiency with MS Office Suite; ability to accurately type 50 words per minute
• Certified Nursing Assistant Certification CAN)
• First Aid. CPR, Blood Borne Pathogen/Medication Distribution and TC certification

ICARE Values & Behavioral Competencies:

• Innovation: Leading the way and implementing creative, cutting-edge ideas and approaches.
• Compassion: Listening, honoring differences, and showing respect, kindness, empathy care, and concern.
• Agility: Exhibiting flexibility and adapting quickly.
• Responsiveness: Being quick, positive and accurate.
• Excellence: Demonstrating quality results that surpass ordinary standards.

Commitment to Diversity, Equity, & Inclusion:
At Nexus Family Healing, our voices and actions will be focused on recognizing, affirming and respecting people of every race, ethnic background, socio-economic status, sexual orientation, gender expression and faith.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Location: Manteno,Illinois,60950,United States, Manteno, IL 60950

Location: Manteno,Illinois,60950,United States, Manteno, IL 60950

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Ability to commute/relocate:

• Manteno, IL 60950: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you able to work Monday- Friday 8:00am-4:30pm?
• Do you have advanced experience with MS office suite?
• Do you have the ability to accurately type 40 words per minute?

Experience:

• general office administrative: 2 years (Required)

Shift availability:

• Day Shift (Required)

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