• Compose, prepare, edit and distribute finished copies of written material, correspondence, manuals, legal documents and reports as directed
• Establish and maintain appropriate electronic filing systems, for confidential files and reports.
• Coordinate special activities and liaison functions such as conference meetings, firm events, office moves, ergonomics, etc.
• Act as liaison between the tenant and MKB Management team to include but not limited to: assisting with contracts, scheduling vendor work with tenants, ensuring all documentation is in compliance with Hines standards.
  

• Act as a team member and maintain close working relationships with management, firm’s personnel, and all other MKB personnel associated with activities at the building.
• Maintain open lines of communication with all contract affiliates (i.e., security service, janitorial service, reception service, etc.) and may provide coordination in the absence of management.

Qualifications:

• 
  High School Diploma or equivalent from an accredited institution.
• Six hours college level accounting or equivalent experience (if applicable).
• Four or more years of experience in an administrative role in a professional office environment.
• Apply knowledge of the property layout (buildings, offices, entrances & exits, stairwells, elevators, mechanical areas, etc.), fire alarm and security systems, emergency, and security procedures/personnel, building rules and regulations, and general building information
• Compose various correspondence, documents, and reports using proper format, punctuation, and grammar.
• Ability to learn quickly, be flexible, multi-task and be comfortable in a fast-paced environment.
• Communicate effectively both verbally and in writing.
• Be able to take initiative, be proactive and work independently.
• Demonstrate strong attention to detail and organizational skills.
• Strong computer skills and proficiency with Microsoft Office software.
• Maintain strict confidentiality.
• Demonstrate strong initiative and customer service orientation.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Demonstrates sound judgment and makes independent decisions in routine situations.
• Perform financial calculations.
• Identify trends in data and draw conclusions.
• Ability to be a team player.
• Use olfactory, auditory, and visual senses to detect emergency alarms.
• Operate personal computer and other office equipment.
• Ability to lift up to 25lbs.
• Climb up and down stairs as part of emergency procedure, practice and/or implementation.
• Transfer properties and work overtime as business needs deem appropriate.
  
  Benefits:
  

  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance-Company Paid
  • Paid time off
  • Vision insurance

  
  

  
  

  Schedule:

  
  

  • 8 hour Shift
  • Monday - Friday