Job description

If you're passionate about the design and function of the built environment, find beauty in and want to protect the natural environment, and want to work with others that feel the same, join our team! LaBella's multi-disciplinary team of architects, designers, engineers, managers, and environmental scientists work every day to make our world more functional, beautiful, and safe.

LaBella is an employee-owned firm with annual accolades for workplace culture, growth, ethics, and philanthropy. We cultivate each employee's growth, expand our expertise, and bring out the best in every client project.

Job Overview
LaBella Associates is currently seeking an Administrative Assistant to provide our Nashville, Tennessee office with administrative, clerical and project administration support and coordination. This position will support the Geotechnical Team.
The position is full time with an anticipated schedule of Monday through Friday 8:00 a.m. – 5:00pm anticipated with variability in schedule due to business needs.

Responsibilities

• Daily handling of FedEx, certified mailings, accessing and distributing mail.
• Office supply ordering for the Chattanooga and Nashville staff and offices.
• Printing, binding, and packaging for submissions which may include Marketing with proposal assembly.
• Answering phones and forwarding messages as appropriate. Greeting visitors in the reception area.
• Maintaining an organized mail room and print room and assist with ongoing office clean up.
• Traveling to deliver submissions/proposals, etc, when needed.
• Assisting with:
• Deltek data entry and assist with setting up opportunities and jobs.
• Posting Receipts.
• Expense reports.
• Additional tasks as needed.

Qualifications

• High school diploma required.
• Minimum of 5 years of administrative office experience.
• Demonstrated competency in MS Office Suite. Deltek Vision experience a plus.
• Excellent written and verbal communication skills and analytical /problem solving skills.
• Excellent organizational and time and task management skills.
• Interpersonal skills dealing with internal and external individuals at all levels are critical.
• Experience and knowledge of engineering industry as well as project management knowledge

Salary Range:
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Benefits
Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.

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