Administrative Assistant
Full Time
Santa Barbara, CA 93109
$71,644 - $87,083 a year
Posted Just posted
Job description
DESCRIPTION
PROMOTIONAL OPPORTUNITY
ONLY CURRENT CITY EMPLOYEES ARE ELIGIBLE TO APPLY
ONLY CURRENT CITY EMPLOYEES ARE ELIGIBLE TO APPLY
ABOUT US
At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about their work. We strive to provide employees with the support they need to thrive. Discover more about us, our values and our organizational culture here.
The mission of the Waterfront Department is to act as responsible stewards of an exceptional public resource while ensuring the Waterfront thrives as a place for, recreation, business, and tourism.
Read more about the Waterfront Department here.
BENEFITS
THE POSITION
The City of Santa Barbara Waterfront Department is seeking a motivated Administrative Assistant to perform a variety of highly responsible, confidential, and complex duties for the Waterfront Director and Department Staff. The Administrative Assistant acts as secretary to the Harbor Commission and prepares and posts agendas, agenda packets and meeting minutes. Researches and compiles supportive materials for documents and reports, composes memos and letters at own with minimal direction or supervision; reviews Council Agenda Reports, staff reports, documents, memos, and letters for proper format, grammar, punctuation, and spelling. As the Department City Council Agenda Coordinator, schedules Department items and reports. Supports Director and staff scheduling, arranges appointments, meetings, and conferences; schedules travel arrangements and accommodations. Maintains records and develops reports concerning new or ongoing programs, contracts and other Department activities. Communicates tactfully with the public by phone or in person; responds to, assigns and tracks complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities, or directs inquiry to appropriate staff member. Coordinates the Department’s payroll procedures and monitors payroll information for accuracy. Acts as the Department Human Resources liaison responsible for entering personnel actions such as hiring, terminations, payroll adjustments, and leave requests. This position also supports various annual Waterfront Events including 4th of July, Harbor and Seafood Festival, Parade of Lights, and others.
This position receives an additional 2.5% Confidential Pay
EMPLOYMENT STANDARDS
Knowledge of:
- Policies and procedures of the assigned department.
- Principles and practices of budget administration.
- Accounting principles and practices.
- Methods of research, program analysis and report preparation.
- Basic principles and procedures of record keeping.
- Modern office procedures, methods and computer software and hardware.
Ability to:
- Provide administrative assistance in support of assigned City programs.
- Interpret and apply program policies and procedures.
- Perform responsible administrative work involving the use of independent judgment and personal initiative.
- Research, analyze and evaluate programs, policies and procedures.
- Prepare clear and concise reports.
- Independently prepare correspondence and memoranda.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Maintain physical condition appropriate to the performance of assigned duties.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
One (1) year of responsible administrative experience preferably within a local government environment is desirable.
One (1) year of responsible administrative experience preferably within a local government environment is desirable.
Education and/or Training:
Equivalent to an Associate’s degree from an accredited community college with major course work in business administration or a related field.
Equivalent to an Associate’s degree from an accredited community college with major course work in business administration or a related field.
SELECTION PROCESS
It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire. The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.
ADDITIONAL INFORMATION
There is currently
one (1) vacancy within Waterfront Department.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.
CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON THURSDAY, JUNE 8, 2023.
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