Job description

Requisition Title: Administrative Assistant - III
Description: Sr Admin Assistant

Role and Responsibilities:
The primary responsibility of this role is to:
 Participates on Due Diligence activities as Biologics Quality representative on cross functional Due Diligence teams assessing new business opportunities, including, but not limited to, new Partner Collaborations and Acquisitions.
 Conducts due diligence site visits and initial GMP audits as part of a broader team, identifying quality risks and assessing potential cost of quality;  Assists with integration of new acquisitions and onboarding of new partner collaborations, including assessment of Regulatory and Audit commitments,  Holds key expert quality and technical knowledge for assigned products within the biotechnology product portfolio.
 Represents Biologics Quality functions to enable informed decision making for assigned products.
 Supports adherence of product development, manufacturing and logistics operations with applicable regulatory agencies

Essential Duties and Job Functions:
 Direct efficient expert network with site Quality and business functions;  Represent Biologics Quality on Due Diligence initiatives.
 Share key knowledge for business decisions;  Partner as product key expert with e.g., Regulatory, Development Operations, Supply Chain Management (SCM), Marketing, Commercial, Affiliates, Technical Services, etc., for Biotech Products.
 Follow up on remediation activities.
 Lead Quality Integration teams, working across various Quality and Business functions.
 Partner as Biotech product key expert within PDM Quality to enable informed decisions related to e.g., issue management, change management;

This role is based out of our Foster City, CA site.

Knowledge, Experience and Skills:
 Good verbal, written, and interpersonal skills are required.
 Intermediate to Advanced knowledge and experience using a number of office software such as Excel,PowerPoint, Word, Access, etc.
 Requires knowledge and understanding of administrative and office policies and procedures.
 Refers to specific and detailed procedures and instructions.
 Typically works under limited supervision and may receive general direction on new lines of work or special assignments.
 Provides administrative and clerical support to an individual manager, department or group of managers.
 May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.
 Provides administrative and clerical support to the department’s interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.
 Organizes and schedules extra-department meetings.
 Ensures computer equipment, and all new hire materials are arranged for the person’s first day at Gilead.
 Some travel maybe required

Basic Qualifications:
 Requires a minimum of a high school diploma plus 2+ years administrative experience.

Requisition Start Date: 12/05/2022
Requisition End Date: 03/31/2023

Job Type: Contract

Salary: $40.00 - $42.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Foster City, CA 94404: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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