Job description

Administration & Database Coordinator

The Vision Council, which represents the intersection of healthcare, technology and fashion through its 650+ member companies across the eyewear and eye care industry, is seeking an Administration & Database Coordinator to join our Membership Communications team.

The Vision Council’s headquarters are located in Alexandria, Virginia; we service members nationwide. www.thevisioncouncil.org

This is a remote “work from home” position. Full-time, salaried, with very generous benefits package.

Responsibilities

The Administrative Coordinator will report to the Senior Manager, Membership Communication and will be responsible for performing several administrative duties to support the Membership team and the broader organization. The position is a remote position but may require occasional travel (company paid) to the DC/North-VA area. This will allow for in-office meetings and assistance.

CORE FUNCTIONS:

1. Maintains TVC member and contact database (iMIS) including,

o Creating yearly membership reports

o Entering and updating member/membership records

o Performs member outreach to ensure an accurate database of membership

o Membership list creation and maintenance

o Proposes enhancements to iMIS implementation to improve tracking, internal reporting, and member engagement

2. Serves as the main point of contact for The Vision Council’s “Open Your Eyes” Scholarship Fund

o Organization and documentation of the OYES Fund

o Processes scholarship donations

o Creates associated documents to produce accurate records and timely receipts

o Works with MARCOM/public relations to promote the OYES Fund

3. Coordinates support for membership department, committee, & taskforce initiatives

o Organizes records, data, paperwork, and collateral to help maintain a comprehensive and easy to follow system including file storage and naming convention for department/team

o Serves as point of contact for tracking & timely updates to committees, taskforces

o Coordinates and creates surveys for the membership team

o Provides updates to publishing partners for new member/departing member, i.e., VMail lists

4. Provides support for TVC member meetings & events

o Manages iMIS registration process for all member meetings and events

o Provides meeting support, including material and promotional item preparation; database tracking; staff needs; meeting summaries and minutes; and tradeshow program assistance

o Other departmental tasks as directed

QUALIFICATIONS

Ø Associate or bachelor’s degree preferred, or equivalent combination of administrative experience, training, and education

Ø Prefer previous experience in similar type role

Ø 2-3 years of experience with iMIS or a comparable association management system (AMS) is strongly preferred

Ø Proactive and self-directed

Ø Strong proficiency in MS Office (Excel, Microsoft Word, Power Point and Outlook)

Ø Ability to complete trainings as needed to develop new skills as systems evolve

Ø Ability to handle multiple tasks and projects with accuracy while meeting deadlines

Ø Outstanding communication, time management and problem-solving

· Candidates who are located in VA, DC, MD area are preferred, but all will be considered.

Job Type: Full-time

Pay: $52,000.00 - $59,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• iMIS: 1 year (Preferred)

Work Location: Remote

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