Who we are

We are William Reed.

We are the leading expert in the global Food & Drink industry.

From manufacturing through to retail and hospitality – we provide the inspiration, insight and connections to power our customers’ success.

Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field.

Position

This is a great opportunity for an experienced, personable and organised administrator to join the team supporting the Retail, Manufacturing and Hospitality business unit.

If you are looking for part-time hours Monday to Friday, working 20 hours a week (can be flexible on times worked each day), we’d love to hear from you.

Working closely with the Administration Manager and wider team, you will be responsible for managing and co-ordinating a wide range of administrative tasks to ensure the business unit runs smoothly.

Key Responsibilities

• Creating weekly campaign performance reports for the commercial team
• Keep track of contributor costs and ensure monthly reports are signed off by appropriate managers
• CRM administration – inputting information and running reports
• Voucher administration – co-ordinate weekly complimentary magazine orders
• Raise PO requests, reconcile invoices and co-ordinate sign off of month end reports
• Competitor reporting
• Book travel and accommodation as requested for the team
• Co-ordination of events schedule (internal and external)
• Work closely with Administration Manager on administrative tasks as required
• Provide administration cover for when team are on annual leave or out of the office

This is a hybrid role and the ideal candidate must be able to come and work in the Crawley office 2 to 3 days a week.

Requirements

Experience

• 2 years + administration/office experience
• Excellent communicator verbal and written
• Strong organisation skills with ability to multi-task and manage deadlines
• Must be proficient in the use of all Microsoft applications
• Comfortable using Excel spreadsheets and ensuring data is input accurately
• Great attention to detail
• Can-do and flexible attitude
• Experience using CRM systems is desirable but not essential as full training will be given
• Must be able to come into the Crawley office to work 2 to 3 days a week and be flexible on which days

Other information

Why work for us:

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

Company Benefits Include:

• A competitive salary
• 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates.
• Cycle to Work Scheme
• Electric Car Scheme

Closing date for applications: 31st March 2023