Job description

An exciting opportunity has arisen for an experience Administrator Assistant to join our team.

The Clinical Coding Administration Assistant will be an integral part of the Coding Team providing efficient and effective clerical and administrative support service in accordance with relevant policies and procedure. The post holder will be able to manage and prioritise their own workload.

The candidate will demonstrate a willingness to contribute to the team objectives of the department in providing a high quality service and support as required.

To provide pro-active administration support, required for the smooth running of the Clinical Coding Department – ensuring that all tasks are undertaken efficiently, effectively and to a high standard.

To assist the coding department, in ensuring accurate data quality in the Trust’s Patient Administration System (PAS), to support the coding process and associated Trust income.

To support and assist the Clinical Coding Team in the provision of an efficient and effective Clinical Coding Department, as required by the standards of service and codes of practice for the department.

Agile Working:
All our staff have a work base. However, the Trust operates a flexible agile working policy and therefore the coding team will be based on site for a proportion of the week and have the ability to work from home, if preferred, for the rest of the week on a rota basis.

The Clinical Coding team work to a flexible working policy meaning flexible start and finish times.

In the annual survey for NHS staff, we consistently rate highly as a place people would recommend others to work. In the most recent survey, 72% of our staff said they would recommend working at Gateshead.

We aim to attract and retain talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

If you are looking for challenge in the NHS, and feel you have the talent and determination to succeed in such a role, we look forward to hearing from you.

To provide pro-active administration support, required for the smooth running of the Clinical Coding Department – ensuring that all tasks are undertaken efficiently, effectively and to a high standard.

To monitor generic mailbox and resolve routine enquiries where appropriate or refer other enquiries to the management team.

To assist the Clinical Coding Manager in ensuring electronic rosters are maintained in line with specified timelines. To ensure that rosters are locked for submission to payroll.

Responsible for creating work lists of recent discharges for the Clinical Coders and inputting data into spreadsheets to monitor completed work.

Work with the Clinical Coding Auditor to support audit, data quality and validation processes i.e. Palliative care MDT validation

Aiding with data collection and recording processes using Microsoft Excel.

Responsible for maintain departmental contact sheets – liaising with Business Units as required to ensure accuracy.

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