Job description

Job description

We are a leader in the manufacturing of building Material Products looking for an Accounts Payable Specialist with experience performing Accounts Payable. THis position reports to the Controller/Accounting Manager.

Essential Functions:

• To establish supplier accounts within the A/P system based on purchasing and management requirements.
• Assign account numbers based on supplier invoice, purchasing, or management information.
• Identify and forward invoices to appropriate personnel when purchase order information, authorization signatures, or pricing discrepancies exist.
• Initiate disputes with suppliers in conjunction with purchasing or management when invoice amount differs from purchase order or expected invoice price.
• Sort and file all supplier invoices in the appropriate file, completed, pending, or waiting for receiving information. Ensure that all paperwork is file accordingly.
• Match all supplier invoices with receiving documentation. Review receiving information and note any discrepancies. Communicate to the receivers or purchaser any discrepancies. Input into business system detail invoice information and identify any discrepancies. Seek approval for any discrepancies. Ensure that management signatures are on purchase orders or invoice. Post invoices daily and review A/P register to ensure all items entered correctly and assigned to appropriate account.
• Post invoices and assign account numbers. Forward all trade payable invoices to appropriate personnel for approval and account assignment.
• Maintain and provide upon request credit references for purchasing.
• Prepare check history information, accounts payable aging, and review postings.
• Prepare COD checks or other check requests. Ensure forms and paperwork is complete with proper authorization.
• Match all freight invoices with customer or supplier orders. Note any discrepancies between shipping terms and charges. Identify freight charges outside of the company terms and forward to Controller for review.
• Produce all vendor chargebacks from information from plant, shutters, and office facilities. Post chargebacks and ensure credits are provided by vendor.
• Backup select functions of the Controller in their absence. This includes expense reimbursement and petty cash management.

Qualifications/Experience:

• Minimum of three years in accounts payable position with demonstrated experience using the computerized accounting system
• Sage experience preferred
• Highly desired knowledge in and intermediate knowledge in Excel
• Must have ability to maintain confidentiality
• Must work well under tight deadlines
• Must have strong organizational skills, ability to multi-task, strong time management skills and great attention to detail
• Must be organized and detailed oriented.
• Microsoft office suites experience

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Montebello, CA 90640: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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