Job description

Responsibilities

• Create purchase orders in QuickBooks and submit to vendors

• Communicate with other department managers to ensure all purchasing activities are integrated into the company’s operations

• Communicate verbally and in writing with vendors

• Proactively maintain inventory of office supplies and company personal protective equipment and replenish as needed

• Source new suppliers with focus on quality and cost savings

• Build and maintain positive, long-term vendor relationships

• Process vendor invoices

• Match vendor invoices with approval and supporting documentation

• Enter vendor invoices into QuickBooks, including appropriate GL account and allocate to the appropriate job, asset, or cost center

• Management and maintain up-to-date paper and electronic records in multiple locations accordance with organizational policies and procedures

• Resolve and reconcile and AP discrepancies and communicate to management

• Reconcile vendor statements

• Coordinate new vendor setup and maintenance

• Maintain vendor 1099 files

• Answer company telephones, direct phone calls to appropriate team members when necessary

• Assist in other accounting and general office duties as requested

Experience and Skills

• Proficient in QuickBooks and Microsoft Office Suite (Excel and SharePoint)

• Proficient in high-volume, accurate data entry

• 2-5 years of accounts payable experience

• Strong research and analytical skills

• Strong ability to work independently in a fast-paced environment

• Excellent organizational skills and attention to detail

• Regular, consistent, and punctual attendance

• Excellent communication skills (written and verbal)

• Maintain positive relationships with vendors and co-workers

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Baytown, TX 77523: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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