Job description
SUMMARY:
This position is responsible for a range of accounting tasks and primarily ensures all work associated with processing accounts payable, expense reporting, and sales & use tax submissions are completed by established deadlines. The position conducts related subject matter analysis and requires accurate and detailed record-keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Process vendor invoices by matching invoices against receivers, requisitions, and other forms of authorization according to company policies and guidelines
- Investigates and resolves quantity and pricing discrepancies, makes necessary corrections, calculates invoice adjustments and debit memos, as necessary
- Develops & maintains a system for financial information, files, and records for the operation
- Maintains accuracy of the Accounts Payable subsidiary ledger and reconciliations; resolves problems accurately and timely
- Liaison with various internal departments to ensure timeliness and accuracy of invoice posting and payment
- Prepare periodic accounts payable accruals, standard and adjusting journal entries, as necessary
- Manage & reconcile vendor accounts ensuring payment is made within accepted corporate and industry guidelines
- Audit freight bills and employee expense reports
- Manages the vendor Certificate of Insurance program
- Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records
- Analyzes product and expense accounts, as necessary
- Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence
- Assist in department month, quarter, and year-end closing requirements
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS:
- Strong work ethic and organizational skills
- Ability to analyze, research, and problem solve within an accounting system
- In depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record record-keeping, and accounting chart of accounts
- Capacity to work on multiple priorities under stringent deadlines
- Able to maintain a high level of confidentiality in dealing with sensitive or proprietary information
EDUCATION and/or EXPERIENCE:
Associates Degree in Accounting plus 3 to 5 years’ experience.
LANGUAGE SKILLS:
Ability to read and interpret documents; ability to write routine reports and business correspondence; ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels, using tact and diplomacy.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division.
COMPUTER SKILLS:
Must have knowledge of accounting in a manufacturing environment; intermediate to advanced knowledge of Microsoft Word and Excel; previous experience working with MRP systems (Syteline) a plus. Working knowledge of accounting, database, and other manufacturing software preferred.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee frequently sits and operates a computer. Employee may occasionally lift and/or move items up to 30 pounds.
WORK ENVIRONMENT:
Duties are performed in a standard office setting.
NOTE:
This Job Description may be modified due to business necessity. LEWCO INC. will make reasonable accommodations regarding these duties, responsibilities, and qualifications in compliance with Federal and State disability laws. EOE
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