Position is located at 921 W Monroe Ave, Lowell, AR

Position requires availability Monday through Friday from 8 am to 5 pm with the ability to work additional hours as needed.

Exempt: No

Salary Grade: Grade 13

SUMMARY : Under the direction of the Accounts Payable Manager, the Accounts Payable Coordinator is responsible for the timely evaluation and processing of vendor invoices, associate expense reports, and other financial obligations. This involves reviewing and enforcing compliance with policies or tax and accounting guidelines. The incumbent is also responsible for proactively identifying issues and risks within accounts payable processes and submitting enhancement recommendations or escalating matters accordingly.

• ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Develop and maintain a working knowledge of internal policies and controls, as well as the accounts payable ERP modules and surrounding processes.
2. Evaluate and process a large volume of invoices and payment requests imaged within the Enterprise Resource Planning (ERP), ensure billing and approval accuracy, discounts are taken, proper documentation is obtained, and accounting information is properly recorded.
3. Audit and release electronic invoice interface files for processing, ensuring inputs validate and reconcile to origination source. May require advanced Excel functions to prepare transaction files for input.
4. Audit electronic expense reports for policy compliance and accounting accuracy. Provide direction to associates on exception and violation matters.
5. Monitor exception queues, assess issues, identify and resolve root cause.
6. Work with business partners to encourage and implement recurring payment schedules; ensure disbursements occur timely with proper authorization.
7. Coach internal partners on efficient submission of payment requests and effective use of the Expense Management system.
8. Assist with system implementation, enhancement or upgrade projects by helping compose and conduct test scripts.
9. Perform quality reviews and prepare payments for disbursement. Stop or void payments as needed, determine root cause, and resolve or escalate issues accordingly.
10. Fulfill research requests regarding status and other payment information matters.
11. Participate on cross-functional teams to achieve individual or team goals, including automation and other efficiency initiatives.
12. Understand and comply with bank policy, laws, regulations, and the bank's BSA/AML Program, as applicable to your job duties. This includes but is not limited to; complete compliance training and adhere to internal procedures and controls; report any known violations of compliance policy, laws, or regulations and report any suspicious customer and/or account activity.

TEAM ACCOUNTABILITIES:

• Support and uphold the Arvest Mission Statement.
• Uphold the Arvest Code of Ethics and ensure that confidential information is safeguarded.
• Maintain a high level of cooperation and rapport with all associates in order to ensure accurate and efficient operations and service.
• Formulate and communicate new ideas and suggestions that will improve profitability and efficiency for the company’s overall operation.
• Promote professionalism at all times.
  

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• Associate’s Degree or equivalent experience required
• 2 years related experience required
• Basic understanding of accounting principles required
• Advanced Excel skills required
• Experience using an ERP for procure-to-pay functions preferred
• Arvest experience preferred

OTHER SKILLS AND ABILITIES:

• Must be able to arrive at work on time, work on site and have regular work attendance
• Must be able to work cooperatively with other co-workers regardless of personality, presence or communication style
• Must be able to provide cordial customer service regardless of customer personality, presence or communication style
• Must be able to perform several tasks at once
• Must be able to work in a stressful atmosphere
• Must be able to rotate job tasks
• Must be able to occasionally work overtime
• Must be able to greet others cordially
• Must be able to coordinate multiple and changing priorities
• Must be able to verbally communicate with all other associates
• Must be able to operate telephone, scanner, copier and FAX machines
• Must be able to move from department, division, or bank to department, division or bank to attend meetings
• Must be able to operate personal computer keyboard in order to create reports, schedules and other appropriate documentation

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to stand, walk, sit, and to talk and hear. The associate must occasionally reach with hands and arms; stoop, kneel, or crouch.

The associate may occasionally be required to lift or move up to 25 pounds.

Specific vision abilities required by this job include close, distance and color vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an associate may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.